The Proposal Letter For Internship is a crucial document in Hong Kong's employment landscape, typically used when an organization wishes to formally offer an internship position to a candidate following successful interviews or assessments. It serves as the initial contractual document that, when accepted, establishes the internship relationship. The letter must comply with Hong Kong's Employment Ordinance, Minimum Wage Ordinance, and other relevant legislation, particularly regarding employment terms for interns and young persons. This document is essential for both paid and unpaid internships (where legally permitted), academic credit internships, and professional training programs. It should include clear terms about duration, compensation, working hours, and responsibilities while adhering to Hong Kong's specific requirements for employment documentation and data privacy.
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1. Letter Header: Company letterhead, date, and recipient's contact information
2. Salutation: Formal greeting addressing the potential intern by name
3. Opening Paragraph: Introduction referencing previous interactions (such as interviews) and expressing interest in offering the internship position
4. Position Details: Specific job title, department, and brief description of the role
5. Duration and Schedule: Internship period, start date, end date, and working hours
6. Compensation: Details of stipend or salary, payment schedule, and any applicable deductions
7. Supervision: Name and position of the direct supervisor or mentor
8. Basic Terms: Key conditions of the internship including confidentiality requirements and compliance with company policies
9. Acceptance Instructions: How and when to accept the offer, including any deadline for response
10. Closing: Professional closing, signature block with contact information for questions
1. Additional Benefits: Used when offering transportation allowance, meal provisions, or other perks
2. Housing Arrangement: Include when providing accommodation or housing allowance
3. Special Projects: When there are specific projects or responsibilities to highlight
4. Academic Credit: Include if the internship can be counted for academic credit and related requirements
5. International Student Provisions: Add for international students, including visa requirements and support
6. Remote Work Provisions: Include if offering remote or hybrid working arrangements
7. Training Program: When there is a structured training program to be highlighted
8. Performance Evaluation: If including specific metrics or evaluation periods
1. Job Description: Detailed outline of responsibilities, requirements, and expectations
2. Company Policies Summary: Overview of relevant workplace policies and procedures
3. Benefits Overview: Detailed description of all benefits and allowances if applicable
4. Required Documents Checklist: List of documents needed for onboarding
5. Training Schedule: If applicable, outline of orientation and training program
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Legal Services
Manufacturing
Retail
Healthcare
Education
Media and Communications
Professional Services
Non-Profit Organizations
Real Estate
Tourism and Hospitality
Engineering
Research and Development
Government and Public Service
Relevant Teams
Human Resources
Legal
Compliance
Training and Development
Talent Acquisition
Operations
Administration
Corporate Communications
Finance
Individual Business Units
Relevant Roles
Human Resources Manager
Legal Counsel
Recruitment Specialist
Department Manager
Program Coordinator
Internship Supervisor
Training Manager
Talent Acquisition Manager
Compliance Officer
Operations Manager
Department Head
Managing Director
HR Director
Legal Director
Chief Human Resources Officer
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