The Asset Declaration Form For Employees is a critical compliance document used in Indonesian business and regulatory contexts. It is typically implemented when onboarding new employees, during annual compliance reviews, upon significant promotions, or when required by specific regulatory obligations. The form requires comprehensive disclosure of an employee's assets, including real estate, vehicles, financial investments, business interests, and significant liabilities. This document is particularly important in Indonesia due to strict anti-corruption laws and transparency requirements, especially in regulated sectors and public institutions. The form helps organizations maintain compliance with various regulations including Law No. 31 of 1999 on Corruption Eradication and Law No. 28 of 1999 on State Organization Free from Corruption, while also serving as a risk management tool for identifying potential conflicts of interest.
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1. Employee Information: Basic details of the declaring employee including name, employee ID, position, department, and date of joining
2. Declaration Period: Specifies the time period for which the declaration is being made (annual/upon joining/upon promotion)
3. Certification of Truthfulness: Statement confirming that all information provided is true and accurate, with acknowledgment of consequences for false declarations
4. Real Estate Properties: Details of all owned land, houses, apartments and other real estate assets
5. Vehicles: Information about owned motor vehicles, boats, or other transportation assets
6. Financial Assets: Details of bank accounts, investments, stocks, bonds, and other financial instruments
7. Business Interests: Information about ownership in businesses, partnerships, or other commercial ventures
8. Valuable Movable Assets: Details of jewelry, artwork, collectibles, and other valuable personal possessions
9. Liabilities: Information about loans, mortgages, and other financial obligations
10. Source of Income: Declaration of all sources of income including salary, investments, rental income, etc.
11. Signature and Date: Space for employee signature, date, and witness verification
1. Spouse and Dependent Assets: Declaration of assets owned by spouse and dependents, required for senior positions or when specifically mandated by company policy
2. Overseas Assets: Section for declaring assets held in foreign countries, required if employee has international holdings
3. Trust and Nominee Holdings: Declaration of assets held in trust or through nominees, required for complex asset structures
4. Gift Declarations: Section for declaring significant gifts received during the reporting period, typically required for senior management
5. Conflict of Interest Disclosure: Additional section for declaring potential conflicts of interest, required for management positions
1. Schedule A - Real Estate Details: Detailed format for listing real estate properties including registration numbers, locations, and valuations
2. Schedule B - Vehicle Registration Details: Format for detailed vehicle information including registration numbers and insurance details
3. Schedule C - Financial Account Details: Template for listing bank accounts, investments, and other financial holdings
4. Schedule D - Business Interest Details: Detailed format for declaring business ownerships and commercial interests
5. Schedule E - Asset Valuation Certificate: Format for third-party valuation certificates where required for significant assets
6. Appendix 1 - Supporting Document Checklist: List of required supporting documents for various asset declarations
7. Appendix 2 - Declaration Guidelines: Detailed guidelines and instructions for completing the asset declaration form
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