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Data Privacy Consent Form For Employees
"I need a Data Privacy Consent Form For Employees for my Indonesian technology company that processes employee data across multiple ASEAN countries and uses AI-powered HR systems - the form should be ready for implementation by January 2025 and include specific provisions for international transfers and automated processing."
1. Parties: Identification of the employer (data controller) and the employee (data subject)
2. Background: Brief context explaining the purpose of the consent form and its importance in the employment relationship
3. Definitions: Key terms used in the document, including 'personal data', 'sensitive personal data', 'processing', 'data controller', etc.
4. Types of Personal Data Collected: Comprehensive list of personal data categories that will be collected and processed
5. Purposes of Data Processing: Detailed explanation of how and why the personal data will be used
6. Data Storage and Security: Information about how data will be stored, protected, and for how long
7. Third Party Disclosure: Details about when and to whom personal data may be disclosed
8. Data Subject Rights: Explanation of the employee's rights under the PDP Law, including access, correction, and deletion rights
9. Consent Declarations: Specific consent statements that the employee must acknowledge and agree to
10. Contact Information: Details of the data protection officer or relevant contact person for data privacy matters
11. Execution: Signature blocks and date fields for both parties
1. International Data Transfers: Required if employee data will be transferred outside of Indonesia
2. Special Categories of Data: Required if collecting sensitive data such as health information, religious beliefs, or biometric data
3. Automated Decision Making: Required if the company uses automated processing to make decisions about employees
4. Emergency Contact Processing: Required if collecting and processing emergency contact information
5. CCTV and Monitoring: Required if workplace surveillance or monitoring systems are in place
6. Social Media Policy: Required if the company processes employee social media information or has specific social media policies
1. Schedule 1 - Detailed Data Categories: Comprehensive list of all personal data fields collected, categorized by type
2. Schedule 2 - Third Party Recipients: List of third parties who may receive personal data and the purposes for sharing
3. Schedule 3 - Security Measures: Detailed description of technical and organizational measures to protect personal data
4. Appendix A - Employee Rights Request Form: Template form for employees to exercise their data subject rights
5. Appendix B - Data Breach Notification Procedure: Procedure to be followed in case of a personal data breach
6. Appendix C - Specific Processing Activities: Detailed description of specific data processing activities by department or purpose
Authors
Technology
Manufacturing
Financial Services
Healthcare
Education
Retail
Professional Services
Telecommunications
Mining
Energy
Transportation
Hospitality
Construction
Agriculture
Media and Entertainment
Human Resources
Legal
Compliance
Information Technology
Information Security
Privacy Office
Risk Management
Employee Relations
Recruitment
Payroll
HR Manager
Data Protection Officer
Compliance Officer
Legal Counsel
HR Director
Chief Privacy Officer
HR Business Partner
Recruitment Manager
Employee Relations Manager
IT Security Manager
Chief Information Security Officer
Chief Legal Officer
HR Administrator
Payroll Manager
Benefits Administrator
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