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Data Processing Notice Template for Indonesia

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Key Requirements PROMPT example:

Data Processing Notice

"I need a Data Processing Notice for my e-commerce platform launching in March 2025, which will collect customer data across Indonesia and process it both locally and in Singapore, with particular attention to payment information and marketing preferences."

Document background
A Data Processing Notice is a mandatory document required under Indonesian data protection legislation, particularly the Personal Data Protection Law (Law No. 27 of 2022) and related regulations. This document must be provided to data subjects when collecting and processing personal data in Indonesia. It serves as a transparency tool, informing individuals about how their personal data is handled, their rights under the law, and the measures taken to protect their information. The notice should be used whenever an organization collects personal data from Indonesian residents or processes personal data within Indonesian jurisdiction. It must be written in clear, understandable language and include specific information required by law, such as the purposes of processing, data retention periods, and data subject rights. Regular updates may be necessary to reflect changes in processing activities or regulatory requirements.
Suggested Sections

1. Introduction: Identifies the data controller and provides context for the notice

2. Scope of Notice: Clarifies who the notice applies to and what activities it covers

3. Types of Personal Data Collected: Comprehensive list of personal data categories being processed

4. Purposes of Processing: Detailed explanation of why personal data is collected and processed

5. Legal Basis for Processing: Explanation of the legal grounds under PDP Law for processing personal data

6. Data Retention Period: Information about how long different types of personal data will be retained

7. Data Subject Rights: Explanation of rights under PDP Law and how to exercise them

8. Data Security Measures: Overview of technical and organizational measures to protect personal data

9. Contact Information: Details of data protection officer or relevant contact person for privacy matters

10. Updates to Privacy Notice: Information about how changes to the notice will be communicated

Optional Sections

1. International Data Transfers: Required if personal data is transferred outside Indonesia, detailing the countries and safeguards in place

2. Automated Decision Making: Required if automated processing or profiling is used to make decisions about data subjects

3. Specific Processing Activities: Needed for special categories of personal data or high-risk processing activities

4. Sector-Specific Disclosures: Required for regulated sectors like financial services or healthcare

5. Children's Privacy: Required if services are offered to or data is collected from children

6. Cookie Policy: Required if the organization uses cookies or similar tracking technologies

7. Third-Party Sharing: Detailed section required if personal data is shared with third parties regularly

Suggested Schedules

1. Schedule 1: Detailed Data Categories: Comprehensive list of all personal data categories collected and processed

2. Schedule 2: Processing Activities Register: Detailed matrix of data types, purposes, and legal bases for processing

3. Schedule 3: Third Party Recipients: List of third parties with whom data is shared and purposes of sharing

4. Schedule 4: Technical Security Measures: Detailed description of security measures implemented to protect personal data

5. Schedule 5: Data Retention Schedule: Detailed retention periods for different categories of personal data

6. Appendix A: Data Subject Request Form: Template form for data subjects to exercise their rights

7. Appendix B: Consent Forms: Standard consent forms for specific processing activities where required

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses
























Relevant Industries

Financial Services

Healthcare

E-commerce

Technology

Education

Telecommunications

Retail

Insurance

Manufacturing

Professional Services

Tourism and Hospitality

Transportation and Logistics

Real Estate

Media and Entertainment

Relevant Teams

Legal

Compliance

Privacy

Information Security

Risk Management

Information Technology

Operations

Human Resources

Customer Service

Data Governance

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Legal Officer

Compliance Manager

Privacy Manager

Legal Counsel

Information Security Manager

Risk Manager

Chief Information Security Officer

Chief Technology Officer

Chief Operating Officer

Chief Executive Officer

Privacy Analyst

Compliance Officer

Data Protection Specialist

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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