The Hours Verification Letter is a crucial document in Indonesian employment practice, designed to provide official confirmation of an employee's working hours in compliance with Indonesian labor laws. This document is commonly required for various purposes, including visa applications, employment verification for new positions, audit compliance, or wage dispute resolution. The letter typically includes detailed information about regular working hours, overtime work (if applicable), and any special working arrangements, all verified by authorized company representatives. It must align with the requirements set forth in Law No. 13 of 2003 on Manpower and related regulations, particularly regarding working hour limitations and overtime calculations. The Hours Verification Letter serves as an important tool for both employers and employees in maintaining transparent and accurate records of work hours.
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1. Letterhead and Date: Company letterhead with complete business details and current date
2. Employee Information: Full name, employee ID, position/role, and department of the employee
3. Employment Period: Time period for which the hours are being verified
4. Working Hours Statement: Detailed statement of regular working hours, including start and end times of regular shifts
5. Verification Statement: Official statement confirming the accuracy of the recorded hours
6. Authorizing Officer: Name, position, and signature of the authorized person verifying the hours
1. Overtime Hours: Include when the employee has worked overtime during the verification period, detailing specific overtime hours and dates
2. Leave Records: Include when there were any approved leaves or absences during the period being verified
3. Project Allocation: Include when the employee worked on specific projects requiring separate hour tracking
4. Remote Work Hours: Include when the employee worked remotely during the verification period
5. Special Assignments: Include when the employee performed any special duties or assignments outside regular responsibilities
1. Time Sheet Summary: Detailed breakdown of daily/weekly working hours in tabular format
2. Overtime Calculation Sheet: Breakdown of overtime hours and their calculation as per Indonesian labor law
3. Leave Record Summary: Summary of any leaves taken during the verification period
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