The House Contract Termination Letter is a crucial legal document used in Indonesian residential tenancy arrangements when a tenant wishes to formally end their rental agreement. This document must comply with Indonesian Civil Code (KUHPerdata) requirements, particularly regarding notice periods and property handover conditions. It serves multiple purposes: officially notifying the landlord of the intent to vacate, documenting the proposed termination date, and initiating the process for security deposit return and final property inspection. The letter should be prepared with careful attention to local housing regulations and may be required for both fixed-term and periodic tenancy agreements. Proper documentation is essential for legal protection and avoiding potential disputes regarding the termination of the rental agreement.
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1. Date and Address Block: Current date and complete addresses of both parties (landlord and tenant)
2. Subject Line: Clear indication that this is a contract termination notice, including the property address
3. Formal Salutation: Appropriate greeting to the landlord/property manager
4. Reference Details: Original contract details including date of agreement and property address
5. Termination Declaration: Clear statement of intent to terminate the rental agreement
6. Termination Date: Specific date when the termination will take effect, ensuring compliance with notice period requirements
7. Property Inspection Request: Request for final inspection and return of security deposit
8. Contact Information: Your current contact details for future correspondence
9. Closing: Professional closing with your full name and signature
1. Reason for Termination: Include when the termination is due to specific circumstances that may affect legal rights or obligations
2. Forwarding Address: Include when moving to a new address and requiring future correspondence or security deposit return
3. Utility Transfer Request: Include when utilities need to be transferred back to the landlord's name
4. Maintenance Status: Include when there are specific maintenance issues or repairs that need to be addressed
5. Early Termination Details: Include when terminating before the contract's original end date, addressing any penalties or special conditions
1. Copy of Original Rental Agreement: Attached to reference the original terms and conditions
2. Property Condition Report: Current condition of the property documented with photos or written description
3. Utility Bills Clearance: Proof of payment for all utility bills up to the termination date
4. Security Deposit Receipt: Copy of the original security deposit receipt for reference during return
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