Photo Authorization Form

Photo Authorization Form Template for Indonesia

A legally binding document under Indonesian law that establishes explicit authorization for the use of photographs of an individual or property. The form ensures compliance with Indonesia's Personal Data Protection Law (PDP Law) and Copyright Law, providing clear terms for image usage rights, duration, and territorial scope. It includes necessary provisions for data protection, consent management, and usage limitations, while accommodating both commercial and non-commercial purposes. The document addresses moral rights under Indonesian copyright law and includes specific provisions for digital usage and social media platforms where applicable.

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What is a Photo Authorization Form?

The Photo Authorization Form is essential for any entity in Indonesia requiring formal permission to use photographs of individuals or properties. This document is particularly crucial given Indonesia's stringent Personal Data Protection Law (PDP Law) and Copyright Law requirements. It serves as a vital tool for businesses, photographers, and organizations to obtain and document explicit consent for photo usage, whether for commercial, educational, or promotional purposes. The form typically includes detailed specifications about usage rights, territorial scope, duration, and data protection commitments. It's designed to protect both the rights of the photograph subject and the interests of the entity using the images, while ensuring compliance with Indonesian legal requirements regarding personal data protection, copyright, and digital content distribution.

What sections should be included in a Photo Authorization Form?

1. Parties: Identification of the photographer/company requesting authorization and the subject(s) of the photograph(s)

2. Background: Brief context about the photo shoot or existing photographs and purpose of the authorization

3. Definitions: Key terms used in the form including 'Photographs', 'Usage Rights', 'Territory', and 'Commercial Use'

4. Grant of Rights: Explicit authorization for use of photographs, including specific permitted uses

5. Usage Scope: Detailed description of how, where, and for how long the photographs may be used

6. Representations and Warranties: Subject's confirmation of authority to grant rights and understanding of usage

7. Data Protection Compliance: Acknowledgment of data protection rights under Indonesian PDP Law

8. Governing Law: Specification that Indonesian law governs the authorization

9. Execution: Signature blocks for all parties, including date and place of signing

What sections are optional to include in a Photo Authorization Form?

1. Compensation: Terms of payment if the subject is to receive compensation for the photo usage

2. Moral Rights Waiver: Waiver of moral rights under Indonesian copyright law, if applicable

3. Minor Authorization: Additional section when the subject is under 17, requiring parental/guardian consent

4. Revocation Rights: Terms under which the authorization can be revoked, if this option is provided

5. Privacy Preferences: Specific preferences regarding attribution and privacy concerns

6. Digital Usage Terms: Specific terms for digital/social media usage if relevant

What schedules should be included in a Photo Authorization Form?

1. Schedule A - Photograph Description: Detailed list or description of photographs covered by the authorization

2. Schedule B - Specific Usage Terms: Detailed breakdown of approved usage contexts, platforms, and territories

3. Schedule C - Fee Schedule: If applicable, breakdown of any fees or royalties agreed upon

4. Appendix 1 - Sample Usage Examples: Visual examples of how photographs may be used, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Download a Standard Photo Authorization Form

Review your own Photo Authorization Form

What is a Photo Authorization Form?

What sections should be included in a Photo Authorization Form?

What sections are optional to include in a Photo Authorization Form?

What schedules should be included in a Photo Authorization Form?

Authors

Alex Denne

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