The Photo Authorization Form serves as a critical legal instrument under Dutch law for obtaining and documenting consent for photograph usage. This document is essential when photographs of individuals need to be used for various purposes, whether commercial, educational, or promotional. It incorporates key requirements from the Dutch Civil Code regarding portrait rights, GDPR (AVG) provisions for personal data processing, and specific usage authorizations. The form should be used whenever photographs of identifiable individuals are taken and intended for any form of publication or distribution. It typically includes detailed specifications about usage rights, duration, territorial scope, and data processing activities, while providing clear mechanisms for consent and potential revocation.
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1. Parties: Identification of the photographer/organization requesting authorization and the subject (or legal guardian) giving consent
2. Background: Brief context about the photo session or existing photographs and purpose of the authorization
3. Definitions: Key terms including 'Photographs', 'Usage Rights', 'Territory', and 'Usage Period'
4. Authorization Grant: Clear statement of consent for specific uses of the photographs
5. Usage Rights: Detailed specification of how, where, and when the photographs may be used
6. Duration: Period for which the authorization is valid
7. Privacy and Data Protection: GDPR-compliant statements about data processing and storage
8. Signatures: Execution block with date and signatures of all parties
1. Compensation: Include when there is payment or other consideration for the photo usage
2. Minor Consent: Additional section required when the subject is under 18, including guardian details
3. Revocation Rights: Optional section detailing if and how consent can be withdrawn
4. Territory Restrictions: Include when usage is limited to specific geographic regions
5. Third Party Usage: Include when photos may be licensed or provided to third parties
6. Model Release: Additional modeling terms when photos are for commercial use
1. Schedule A - Photograph Details: List or description of specific photographs covered by the authorization
2. Schedule B - Intended Uses: Detailed list of specific intended uses, platforms, and media types
3. Schedule C - Processing Activities: GDPR-required details about how personal data (photographs) will be processed and stored
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Marketing
Communications
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Creative Services
Social Media
Public Relations
Compliance
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Events
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Relevant Roles
Photographer
Marketing Manager
Communications Director
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Content Manager
HR Manager
Event Coordinator
Social Media Manager
Creative Director
Public Relations Manager
Brand Manager
Compliance Officer
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