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The Secretary Consent Form is a crucial governance document required under Dutch corporate law when appointing a corporate secretary. This document should be used whenever a new corporate secretary is appointed or when there are significant changes to the role's responsibilities. The form ensures compliance with Dutch legal requirements and corporate governance standards, particularly important for both private and public companies. The Secretary Consent Form typically includes declarations regarding confidentiality, data protection compliance under GDPR, and acceptance of corporate record-keeping responsibilities. It serves as evidence that the secretary understands and accepts their fiduciary duties and agrees to comply with relevant laws, regulations, and company policies. This document is particularly important in the Netherlands due to specific requirements in the Dutch Civil Code and Corporate Governance Code regarding corporate secretary responsibilities.

1. Personal Details: Secretary's full name, address, and professional details

2. Company Information: Legal name and registration details of the company

3. Role Description: Specific description of the secretary role and primary responsibilities

4. Confidentiality Declaration: Statement regarding maintaining confidentiality of company information

5. Data Protection Compliance: Acknowledgment of GDPR compliance requirements and data handling responsibilities

6. Corporate Records Responsibility: Confirmation of duties regarding maintenance of corporate records and documentation

7. Declaration of Consent: Explicit statement of consent to fulfill the role and associated responsibilities

8. Signature Block: Space for secretary's signature, date, and company representative's signature