A Private Invoice is a crucial business document used in Indonesian commercial transactions to formally request payment for goods delivered or services rendered. This document type must align with Indonesian legal requirements, including the Civil Code, tax regulations, and specific invoice formatting rules established by the Ministry of Finance. The private invoice includes mandatory elements such as the seller's and buyer's complete details, tax identification numbers (NPWP), clear itemization of goods or services, and applicable tax calculations. It serves as a fundamental document for business record-keeping, tax compliance, and financial tracking. Used across various industries, the Private Invoice must be issued in Indonesian Rupiah for domestic transactions and should include a company stamp (if applicable) and authorized signature to be considered valid.
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1. Invoice Header: Contains invoice number, date, and the word 'INVOICE' clearly displayed
2. Seller Information: Full legal name, address, tax ID number (NPWP), and contact details of the issuing party
3. Buyer Information: Full legal name, address, tax ID number (NPWP if applicable), and contact details of the recipient
4. Payment Details: Bank account information, payment terms, and due date
5. Item Details: Detailed list of goods/services, including quantity, unit price, and total price per item
6. Calculation Summary: Subtotal, applicable taxes, additional charges, and total amount in Indonesian Rupiah
7. Payment Terms: Clear statement of payment deadline and accepted payment methods
8. Authorization: Signature section for seller's authorized representative and company stamp
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Delivery Details: Add when goods are physically delivered, including delivery address and shipping terms
3. VAT Details: Required only for VAT-registered businesses and transactions subject to VAT
4. Foreign Currency Equivalent: Include when dealing with international clients, showing equivalent amount in foreign currency
5. Special Instructions: Any specific handling, delivery, or payment instructions
6. Discount Information: Include when any discounts or special pricing are applied to the invoice
1. Detailed Item Breakdown: Detailed specifications of products/services when the main invoice contains summarized information
2. Supporting Documentation: Delivery receipts, timesheets, or other relevant supporting documents
3. Tax Calculations: Detailed breakdown of tax calculations when multiple tax rates or special tax arrangements apply
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Hospitality
Transportation
Agriculture
Mining
Real Estate
Financial Services
Consulting
Energy
Relevant Teams
Finance
Accounting
Sales Administration
Treasury
Tax
Accounts Receivable
Accounts Payable
Procurement
Administration
Credit Control
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Accounts Payable Specialist
Tax Accountant
Financial Controller
Billing Coordinator
Business Owner
Chief Financial Officer
Accounting Manager
Sales Administrator
Office Manager
Credit Controller
Treasury Manager
Procurement Officer
Bookkeeper
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