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The Warning Letter Before Termination is a critical document in Indonesian employment relations, typically issued when an employee has committed serious violations of company policies or shows persistent performance issues despite previous warnings. This document is mandated by Indonesian labor laws and serves as essential documentation in the legal termination process. It should be issued after verbal warnings or initial written warnings have failed to achieve the desired improvement. The letter must clearly outline the specific violations or performance issues, reference previous warnings, state the consequences of non-compliance, and provide a reasonable timeframe for improvement. This document is particularly important as Indonesian labor laws strongly protect employee rights, and proper documentation of warnings is crucial for justifying any subsequent termination. The Warning Letter Before Termination should be written in clear, professional language and may need to be provided in both Indonesian and English versions, depending on the workplace context.

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Reference Number: Unique identifier for the warning letter for record-keeping purposes

3. Date: Date of issuance of the warning letter

4. Employee Details: Full name, employee ID, position, and department of the employee

5. Subject Line: Clear indication that this is a Final Warning Letter Before Termination

6. Violation Details: Specific description of the misconduct, poor performance, or violation of company policies

7. Reference to Previous Warnings: Details of previous warnings issued, including dates and nature of warnings

8. Legal Basis: Reference to relevant company policies, employment agreement, and Indonesian labor laws

9. Consequences: Clear statement that continued non-compliance will result in employment termination

10. Improvement Requirements: Specific actions required from the employee to remedy the situation

11. Timeline: Clear deadline for improvement or compliance

12. Closing: Formal closing statement including request for acknowledgment

13. Signature Block: Space for authorized company representative's signature and employee acknowledgment