The Internship Offer Letter is a crucial document used when an organization wishes to formally offer an internship position to a candidate in Ireland. It serves as the initial formal communication of employment terms and, upon acceptance, becomes a binding agreement between the parties. The document must comply with Irish employment law, including the Employment (Miscellaneous Provisions) Act 2018 and related legislation. It typically includes essential information such as the position details, duration, working hours, compensation (if applicable), supervision arrangements, and other terms of the internship. The letter should be drafted to protect both the employer's and intern's interests while ensuring compliance with relevant employment regulations, particularly regarding minimum wage requirements, working time regulations, and health and safety obligations.
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1. Company Letterhead and Date: Official company letterhead with name, address, and date of the letter
2. Recipient Details: Intern's full name and address
3. Greeting and Opening: Personal greeting and congratulatory opening paragraph
4. Position and Department: Clear statement of internship role and department
5. Start Date and Duration: Specific start date and length of internship
6. Working Hours and Location: Details of working hours, days, and place of work
7. Compensation and Benefits: Details of pay (if applicable), benefits, and payment schedule
8. Supervisor Information: Name and title of direct supervisor
9. Basic Terms and Conditions: Key employment terms including holidays, sick leave, and notice periods
10. Acceptance Instructions: How to accept the offer and by what deadline
11. Closing and Signatures: Professional closing, signature lines for both parties
1. Training Program Overview: Include when the internship involves a structured training program
2. Academic Credit Information: Include when the internship is part of an academic program
3. Housing/Relocation Information: Include when offering housing assistance or relocation support
4. Confidentiality Statement: Include when intern will have access to sensitive information
5. Project Assignments: Include when specific projects are already assigned
6. Performance Review Process: Include when there's a formal evaluation process
7. Visa/Work Permit Information: Include for international interns requiring work authorization
8. Remote Work Provisions: Include if offering remote or hybrid working arrangements
1. Schedule 1 - Job Description: Detailed description of intern's roles and responsibilities
2. Schedule 2 - Company Policies: Key company policies applicable to interns
3. Schedule 3 - Training Schedule: If applicable, detailed training program schedule and curriculum
4. Appendix A - Required Documentation: List of documents needed before starting (ID, certificates, etc.)
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