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Employee Leaving Certificate

Employee Leaving Certificate Template for India

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Key Requirements PROMPT example:

Employee Leaving Certificate

"I need an Employee Leaving Certificate for a senior software developer who is leaving our IT company on March 15, 2025, and requires specific mention of the major projects they handled and technical skills they utilized during their 5-year tenure."

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Document background
The Employee Leaving Certificate is a crucial document in the Indian employment landscape, required by law and serving multiple purposes in the professional world. It is issued when an employee leaves an organization, whether through resignation, retirement, or termination of service. The certificate must comply with various Indian labor laws, including the Industrial Employment (Standing Orders) Act, 1946, and state-specific regulations. It typically includes essential information such as employment duration, final designation, and department, serving as official proof of employment history. This document is vital for employees seeking new employment opportunities and is often requested during background verification processes. The format and content of the Employee Leaving Certificate may vary by industry and organization but must maintain certain standard elements as prescribed by law.
Suggested Sections

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Reference Number: Unique reference number for the certificate for filing and tracking purposes

3. Date: Date of issuance of the certificate

4. Certificate Title: Clear title stating 'Experience Certificate' or 'Service Certificate'

5. Employee Details: Full name, employee ID, and designation of the employee

6. Employment Period: Precise dates of employment from joining to last working day

7. Role Information: Last designation held and department/function

8. Signatory Block: Name, designation, and signature of the authorized company representative

9. Company Seal: Official company seal or stamp

Optional Sections

1. Roles and Responsibilities: Brief description of the employee's key responsibilities - included when specifically requested by the employee

2. Performance Statement: General statement about performance and conduct - only if positive and requested by employee

3. Reason for Separation: Statement indicating whether the separation was voluntary - included only if favorable and requested

4. Project Details: Brief mention of key projects handled - relevant for technical or project-based roles

5. Relieving Statement: Statement confirming all dues are settled and employee is officially relieved - included for full and final settlement documentation

Suggested Schedules

1. Annexure A - Salary Details: If required, detailed breakdown of last drawn salary (typically provided separately as part of full and final settlement)

2. Annexure B - Project List: Detailed list of projects handled during employment tenure, if relevant to the role and requested

3. Annexure C - Training Certificates: List of training programs completed during employment, if applicable and requested

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
















Clauses












Relevant Industries

Information Technology

Manufacturing

Banking and Financial Services

Healthcare

Education

Retail

Telecommunications

Construction

Professional Services

Public Sector

Hospitality

Automotive

Pharmaceuticals

Media and Entertainment

E-commerce

Relevant Teams

Human Resources

Legal

Compliance

Administration

Corporate Secretarial

Employee Relations

Personnel Management

Operations

General Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

HR Administrator

Department Head

Managing Director

Company Secretary

HR Business Partner

Personnel Manager

Administrative Officer

HR Operations Manager

Chief Human Resources Officer

HR Executive

Office Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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