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Employee Leaving Certificate

Employee Leaving Certificate Template for New Zealand

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Key Requirements PROMPT example:

Employee Leaving Certificate

"I need an Employee Leaving Certificate for a senior software developer who is resigning amicably to pursue other opportunities, with their last day being March 15, 2025, and we want to include positive performance commentary and reemployment eligibility."

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Document background
The Employee Leaving Certificate serves as an official record of employment termination under New Zealand employment law. This document is typically issued when an employee concludes their employment relationship with an organization, whether through resignation, retirement, or other circumstances. The certificate provides formal documentation of the employment period, positions held, and confirmation of service completion, while complying with relevant legislation including the Employment Relations Act 2000 and Privacy Act 2020. It serves multiple purposes, including providing employees with official documentation for future employment, confirming employment details for various administrative purposes, and maintaining proper records of employment history.
Suggested Sections

1. Employee Information: Basic details including full name, employee ID, and position held

2. Employment Period: Confirmation of start and end dates of employment

3. Position Details: Final position held and any significant previous roles in the organization

4. Employment Status: Confirmation that employment has ended and the nature of separation (resignation, retirement, etc.)

5. Declaration: Statement confirming the accuracy of the information provided

6. Authorization: Employer signature, date, and company details

Optional Sections

1. Reason for Leaving: If agreed with employee, a brief statement about the circumstances of departure

2. Performance Summary: Brief statement about job performance, only if positive and agreed with employee

3. Special Achievements: Notable contributions or achievements during employment, if applicable

4. Reemployment Eligibility: Statement about eligibility for future employment, if company policy allows

5. Training Completed: List of significant professional development or certifications obtained during employment

Suggested Schedules

1. Employment History Schedule: Detailed listing of positions held and dates if employee had multiple roles

2. Qualifications Appendix: List of professional qualifications and certifications obtained during employment

3. Final Entitlements Statement: Summary of final pay, leave balances, and other entitlements paid out

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Professional Services

Manufacturing

Retail

Technology

Healthcare

Education

Financial Services

Construction

Hospitality

Public Sector

Non-Profit

Transportation

Agriculture

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Relevant Teams

Human Resources

Legal

Compliance

People Operations

Personnel Administration

Corporate Services

Employee Relations

Workforce Management

Administrative Services

Corporate Governance

Relevant Roles

HR Manager

HR Director

HR Administrator

People Operations Manager

Employment Relations Manager

Compliance Officer

Legal Counsel

Department Manager

Line Manager

Chief Human Resources Officer

HR Business Partner

Personnel Administrator

Office Manager

Company Secretary

Operations Manager

Industries






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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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