The Annual General Meeting Resolution is a crucial corporate governance document required under Maltese law for all registered companies. It is used to formally document the proceedings and decisions made during the company's annual general meeting, which must be held within specific timeframes prescribed by the Companies Act (Chapter 386). The document includes details of attendees, voting results, adopted resolutions, and any changes to company leadership or structure. It serves multiple purposes: fulfilling statutory requirements, providing evidence of corporate decisions, protecting shareholder rights, and maintaining transparency in corporate governance. The resolution must be filed with the Malta Business Registry and becomes part of the company's official records, accessible to shareholders and relevant authorities.
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1. Title and Date: Formal title of the AGM Resolution and date of the meeting
2. Company Details: Full legal name of the company, registration number, and registered address
3. Meeting Details: Confirmation of proper notice, quorum, and chairperson details
4. Attendance Record: List of shareholders present (in person or by proxy) and their shareholding percentages
5. Ordinary Resolutions: Standard resolutions requiring simple majority (50%+1) approval
6. Voting Results: Detailed breakdown of votes cast for each resolution (For, Against, Abstained)
7. Certification: Chairman's certification of the resolution's passing and company secretary's countersignature
1. Special Resolutions: Required when matters requiring 75% majority approval are being decided (e.g., changes to Articles of Association)
2. Extraordinary Resolutions: Used when specific matters requiring higher threshold approval are being considered
3. Virtual/Hybrid Meeting Provisions: Required when the AGM is conducted fully or partially through electronic means
4. Shareholder Statements: Include when shareholders request specific statements to be recorded in the minutes
5. Dissenting Opinions: Required when formal objections are raised during the meeting
1. Attendance Register: Detailed list of all attendees including proxies and corporate representatives
2. Proxy Forms: Copies of valid proxy forms submitted for the meeting
3. Financial Statements: Annual financial statements approved during the AGM
4. Auditor's Report: Independent auditor's report presented at the AGM
5. Directors' Report: Annual report from the Board of Directors
6. Notice of Meeting: Copy of the original AGM notice and proof of distribution
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