The Job Certification Letter is a crucial document in the Maltese employment landscape, serving as an official verification of employment status and details. It is typically requested when an employee needs to prove their employment status for various purposes such as visa applications, loan applications, rental agreements, or new employment opportunities. The document must comply with Malta's Employment and Industrial Relations Act (Chapter 452) and the Data Protection Act (Chapter 586), as well as EU GDPR requirements. The letter should include essential employment information while being careful not to disclose protected personal data without explicit consent. It requires authorization from appropriate company officials and must be issued on company letterhead with proper authentication to be considered valid under Maltese law.
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1. Letter Header: Company letterhead including full legal name, registration number, and contact details
2. Date and Reference: Current date and any relevant reference numbers
3. Addressee Details: Full name and address of the recipient or 'To Whom It May Concern'
4. Subject Line: Clear indication that this is an Employment Certification Letter
5. Employee Information: Full name, ID number (last 4 digits only per GDPR), and current position of the employee
6. Employment Details: Confirmation of employment status, start date, and if applicable, end date
7. Current Status: Confirmation of current employment status (active, terminated, resigned)
8. Authentication: Signature block with name, title of signing officer, and company stamp
1. Salary Information: Current or final salary information, only if specifically requested and authorized by employee
2. Job Responsibilities: Brief description of main duties and responsibilities, if relevant to the purpose
3. Performance Statement: Brief statement about performance or conduct, if specifically requested and positive
4. Reason for Departure: If former employee, reason for leaving if amicable and authorized to share
5. Working Hours: Specification of full-time/part-time status and working hours if relevant
6. Purpose Statement: Specific statement about the purpose for which the letter is issued (visa, mortgage, etc.)
1. Employee Consent Form: Signed consent from employee authorizing the release of specific information (required under GDPR)
2. Employment Contract Extract: Relevant extracts from employment contract if needed to verify specific terms
3. Position History: If applicable, detailed history of positions held within the company
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