The Job Letter is a crucial employment document used in Malta to formalize employment relationships and ensure compliance with local labor laws. It serves as the primary document confirming employment terms and conditions, typically issued after successful recruitment negotiations and before employment commences. This document must align with Malta's Employment and Industrial Relations Act (EIRA) and various subsidiary legislation, including the Information to Employees Regulations (S.L. 452.83). The Job Letter should comprehensively cover all mandatory employment terms required by Maltese law while being adaptable to various industries and position levels. It provides legal protection for both employer and employee by clearly documenting the agreed-upon terms of employment.
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1. Company Letterhead and Date: Official company letterhead with full registered address and contact details, and the date of the letter
2. Employee Address Block: Full name and address of the employee
3. Subject Line: Clear indication that this is a job offer/employment letter
4. Position and Start Date: Job title, department, and planned start date of employment
5. Reporting Relationship: Information about who the employee will report to
6. Compensation: Base salary, payment frequency, and method of payment
7. Working Hours: Standard working hours, days of work, and any flexibility arrangements
8. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements
9. Probationary Period: Length of probationary period and conditions
10. Notice Period: Required notice period for termination by either party
11. Acceptance and Signature: Space for both employer and employee signatures and date
1. Benefits Package: Details of additional benefits such as health insurance, pension scheme, or other perks - include when applicable to the position
2. Bonus Structure: Information about performance bonuses or commission structures - include for sales roles or senior positions
3. Confidentiality Clause: Basic confidentiality requirements - include for positions dealing with sensitive information
4. Remote Work Provisions: Details about remote working arrangements - include if remote work is permitted
5. Travel Requirements: Expected business travel obligations - include if position requires travel
6. Professional Development: Training opportunities and professional development support - include for skilled positions or graduate roles
7. Stock Options/Share Schemes: Information about any share ownership programs - include for senior positions or if company has such schemes
1. Job Description: Detailed description of roles, responsibilities, and key performance indicators
2. Benefits Summary: Detailed breakdown of all benefits and their monetary value
3. Company Policies: Key company policies that are specifically relevant to the role
4. Code of Conduct: Company's code of conduct and ethical guidelines if referenced in the main letter
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