The 30 Day Lease Termination Letter is a crucial document in Malaysian property law that serves as an official notification from a tenant to a landlord regarding the intention to end a lease agreement. This document is typically used when a lease agreement allows for early termination with notice, or when the lease is approaching its natural end date. It must comply with Malaysian legal requirements, including the National Land Code 1965 and state-specific tenancy laws. The letter should include specific details about the property, clear termination dates, and reference to the original lease agreement. This document is particularly important in Malaysia's property market as it helps maintain clear communication between parties and provides documentary evidence of proper notice being given, which can prevent potential disputes regarding lease termination.
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1. Letter Header: Sender's full name and address, date, and recipient's (landlord's) full name and address
2. Subject Line: Clear indication that this is a Notice of Lease Termination
3. Property Identification: Complete address and details of the rental property
4. Formal Notice Statement: Clear statement giving 30 days notice of intention to terminate the lease
5. Lease Reference: Reference to the original lease agreement including date and parties
6. Termination Date: Specific date when the tenancy will end
7. Forwarding Address: New address for future correspondence
8. Closing: Professional closing, signature block, and contact information
1. Security Deposit: Request for return of security deposit, including amount and preferred payment method
2. Property Inspection: Proposed dates and arrangements for final property inspection
3. Utility Transfer: Information about utility account transfers or final readings
4. Key Return: Arrangements for returning keys and access devices
5. Maintenance Issues: Documentation of any existing maintenance issues or property condition
6. Reason for Termination: Optional explanation for termination if maintaining good relations is important
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Photographic Evidence: Current photos of property condition if relevant
3. Proof of Rent Payments: Documentation showing rent payments are up to date
4. Move-out Checklist: Detailed list of tasks to be completed before vacating
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