The Authorization Letter For Passport Renewal is a crucial document in Malaysian administrative law, designed to facilitate passport renewal processes when the passport holder cannot personally appear at the Immigration Department. This document becomes necessary in various situations, such as when individuals are overseas, physically unable to attend, or require assistance due to other valid reasons. The letter must conform to Malaysian legal requirements, specifically the Malaysian Passports Act 1966 and related regulations, requiring clear identification of both the authorizer and authorized person, specific powers granted, and proper witnessing. The authorization letter typically includes personal details of both parties, passport information, the scope of authority granted, and validity period. It serves as a legal basis for the authorized person to interact with immigration authorities and complete the renewal process on the passport holder's behalf.
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1. Date and Place: Current date and location where the letter is being written
2. Recipient Details: Full address and details of the Immigration Department/relevant authority
3. Subject Line: Clear indication that this is an Authorization Letter for Passport Renewal
4. Authorizer Information: Complete details of the person giving authorization, including full name, IC number, current passport number, and contact information
5. Authorized Person Information: Complete details of the person being authorized, including full name, IC number, and relationship to the authorizer
6. Authorization Statement: Clear and specific statement of authorization for passport renewal, including the scope of authority granted
7. Reason for Authorization: Brief explanation of why the authorization is needed (e.g., being abroad, illness, etc.)
8. Duration of Authorization: Validity period of the authorization
9. Signature Block: Space for authorizer's signature, name, and date
10. Witness Details: Space for witness signature, name, and IC number as required by Malaysian regulations
1. Special Instructions: Any specific instructions or limitations on the authorization, used when there are particular requirements or restrictions
2. Emergency Contact: Additional contact information for emergencies, recommended when the authorizer will be difficult to reach
3. Translation Declaration: Required when the letter needs to be in multiple languages
4. Digital Communication Consent: Authorization for receiving digital communications, used when electronic notifications are preferred
5. Travel Details: Specific travel plans or arrangements, included when the passport renewal is urgent due to upcoming travel
1. List of Required Documents: Checklist of all supporting documents needed for the passport renewal process
2. Copy of Identification Documents: Copies of IC cards and current passport details of both parties referenced in the authorization letter
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