The Confidentiality Agreement For Board Members is a crucial legal document used when appointing or maintaining board members in Malaysian companies. It's designed to protect sensitive corporate information accessed during board service, addressing specific requirements under Malaysian law including the Companies Act 2016, Personal Data Protection Act 2010, and the Malaysian Code on Corporate Governance. The agreement is particularly important given board members' extensive access to strategic, financial, and operational information, and their fiduciary duties under Malaysian corporate law. It includes provisions for both during-tenure and post-tenure confidentiality obligations, specific handling requirements for board materials, and compliance with Malaysian securities regulations for listed companies.
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1. Parties: Identification of the company and the board member, including their respective addresses and registration/identification numbers
2. Background: Context of the agreement, reference to board appointment, and purpose of the confidentiality obligations
3. Definitions: Clear definitions of key terms including 'Confidential Information', 'Board Materials', 'Trade Secrets', and other relevant terms
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of board duties
5. Confidentiality Obligations: Core obligations regarding the use, protection, and non-disclosure of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed, including legal requirements and board duties
7. Security Measures: Specific measures required to protect confidential information, including digital security requirements
8. Return or Destruction of Information: Obligations regarding the handling of confidential information upon termination of board appointment
9. Duration of Obligations: Period for which confidentiality obligations remain in force, including post-directorship obligations
10. Breach and Remedies: Consequences of breach and available remedies, including injunctive relief
11. General Provisions: Standard contract clauses including governing law, jurisdiction, and entire agreement provisions
1. Insider Trading Provisions: Required for listed companies, addressing specific obligations regarding market-sensitive information
2. Digital Information Handling: Specific provisions for companies with significant digital assets or online operations
3. Third Party Information: Special provisions for handling information received from third parties or partner organizations
4. Intellectual Property Rights: Specific provisions regarding IP-related confidential information, necessary for technology or innovation-focused companies
5. International Data Transfer: Required for companies with international operations or cross-border data flows
6. Conflict of Interest Provisions: Additional provisions regarding confidential information in conflict of interest situations
1. Schedule 1: Categories of Confidential Information: Detailed list of specific types of confidential information relevant to the company
2. Schedule 2: Security Protocols: Detailed security measures and protocols for handling confidential information
3. Schedule 3: Approved Third Party Recipients: List of pre-approved parties who may receive certain confidential information
4. Appendix A: Board Information Management Policy: Company's specific policies regarding board information handling
5. Appendix B: Acknowledgment Form: Form for annual reconfirmation of confidentiality obligations
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Technology
Healthcare
Telecommunications
Energy
Real Estate
Retail
Education
Professional Services
Mining and Resources
Construction
Agriculture
Transportation and Logistics
Media and Entertainment
Relevant Teams
Legal
Corporate Secretariat
Corporate Governance
Compliance
Risk Management
Executive Office
Board Support
Corporate Affairs
Regulatory Affairs
Relevant Roles
Board Member
Independent Director
Executive Director
Non-Executive Director
Chairman of the Board
Company Secretary
Chief Executive Officer
Chief Legal Officer
Corporate Governance Officer
Board Committee Chair
Lead Independent Director
Alternate Director
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