The Contract Dismissal Letter is a crucial document in Malaysian employment law that formally communicates the termination of employment between an employer and employee. It is used when an organization needs to end an employment relationship for reasons such as poor performance, misconduct, redundancy, or other legitimate business reasons. The document must strictly comply with Malaysian employment legislation, including the Employment Act 1955 and Industrial Relations Act 1967. A properly drafted Contract Dismissal Letter should include specific termination details, notice period information, final payment calculations, and any post-employment obligations. The document serves both as a legal requirement and a protective measure for employers against potential unfair dismissal claims in Malaysian courts.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Direct statement of employment termination with reference to relevant employment contract clause
4. Termination Details: Specific date of termination and notice period details
5. Reason for Dismissal: Clear, factual statement of the grounds for termination
6. Final Payment Details: Information about final salary, unused leave, and statutory termination benefits
7. Company Property: List of company property to be returned and process for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing Statement: Professional closing with contact information for queries
1. Garden Leave: Include when employee is required to serve notice period away from office
2. Non-Compete Reminder: Include if employment contract contains post-employment restrictions
3. Handover Instructions: Include when specific handover of duties/projects is required
4. Reference Provision: Include if company will provide employment references
5. Medical Benefits Extension: Include if medical benefits will continue post-termination
6. Settlement Agreement Option: Include if offering additional benefits in exchange for signing a settlement agreement
1. Calculation of Final Payment: Detailed breakdown of final payment including salary, benefits, and statutory payments
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document Template: Template for documenting handover of responsibilities
4. Employee Benefits Summary: Summary of benefits and their termination dates
5. Exit Interview Form: Standard form for exit interview process
Relevant legal definitions
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Relevant Industries
Banking and Finance
Manufacturing
Technology
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Agriculture
Mining
Relevant Teams
Human Resources
Legal
Compliance
Senior Management
Operations
Administration
Finance
Corporate Secretariat
Relevant Roles
HR Manager
HR Director
Legal Counsel
Company Secretary
Managing Director
CEO
Department Manager
HR Executive
Compliance Officer
Operations Manager
General Manager
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