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A Dismissal Letter For Misconduct is a critical employment document used in Malaysia when terminating an employee's service due to proven misconduct. It must be drafted in compliance with Malaysian employment legislation, particularly the Employment Act 1955 and Industrial Relations Act 1967. The letter should only be issued after a proper investigation and disciplinary hearing have been conducted, following principles of natural justice. It serves as official documentation of the termination decision, detailing the misconduct, referencing the investigation process, and specifying termination terms. This document is crucial for protecting the employer's interests in potential unfair dismissal claims and ensuring transparency in the termination process. The letter must be carefully drafted to include all necessary elements while maintaining professionalism and clarity.

1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., hand delivery or registered post)

2. Employee Details: Full name, employee ID, position, and department of the employee

3. Subject Line: Clear indication that this is a termination of employment letter for misconduct

4. Reference to Investigation: Summary of the disciplinary process, including dates of show cause letters and disciplinary hearings

5. Misconduct Details: Clear statement of the misconduct findings and breach of company policies/procedures

6. Termination Decision: Clear statement of the decision to terminate employment and its effective date

7. Final Payment Details: Information about final salary, unused leave, and any other statutory payments

8. Company Property: Instructions regarding return of company property and revocation of access

9. Signature Block: Authorized signatory details and space for acknowledgment of receipt