This Government Non Disclosure Agreement is essential for Malaysian government entities when sharing sensitive or classified information with external parties. It is specifically designed to comply with Malaysian legislation, including the Official Secrets Act 1972, Personal Data Protection Act 2010, and relevant public service regulations. The document should be used whenever government departments need to share confidential information with contractors, consultants, service providers, or other external parties. It includes comprehensive provisions for information classification, security protocols, handling procedures, and breach consequences. The agreement is structured to accommodate various levels of information sensitivity and can be customized for different government departments while maintaining core confidentiality requirements. This template ensures consistency in confidentiality practices across government entities while providing adequate protection for sensitive government information.
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1. Parties: Identification of the Government department/agency and the receiving party, including their legal capacity and authority
2. Background: Context of the agreement, relationship between parties, and purpose of information sharing
3. Definitions: Detailed definitions including 'Confidential Information', 'Official Secrets', 'Classified Information', 'Authorized Personnel', and other key terms
4. Scope of Confidential Information: Detailed description of what constitutes confidential information, including government-specific classifications
5. Obligations of Confidentiality: Core confidentiality obligations, including handling, storage, and protection of confidential information
6. Permitted Disclosures: Circumstances under which confidential information may be disclosed, including statutory requirements and government protocols
7. Security Measures: Specific security protocols and measures required for handling government information
8. Return or Destruction of Confidential Information: Procedures for returning or destroying confidential information upon request or termination
9. Duration and Survival: Term of the agreement and provisions that survive termination
10. Breach and Consequences: Consequences of breach, including reference to Official Secrets Act penalties
11. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. International Transfer of Information: Required when confidential information may be transferred across borders
2. Digital Security Protocols: Required when information is shared or stored in digital format
3. Audit Rights: Optional section granting government right to audit compliance
4. Media and Public Statements: Required when there's potential for public interest or media attention
5. Specific Project References: Required when NDA relates to specific government projects or initiatives
6. Emergency Protocols: Required for NDAs involving critical infrastructure or emergency services
7. Intellectual Property Rights: Required when confidential information includes IP-sensitive material
1. Schedule 1: Categories of Confidential Information: Detailed listing and classification of different types of confidential information
2. Schedule 2: Authorized Personnel: List of personnel authorized to access different levels of confidential information
3. Schedule 3: Security Protocols: Detailed security measures and protocols for different information classifications
4. Schedule 4: Handling Procedures: Specific procedures for handling, storing, and transmitting confidential information
5. Appendix A: Contact Details: Contact information for key personnel and emergency contacts
6. Appendix B: Acknowledgment Forms: Forms to be signed by individual personnel accessing confidential information
7. Appendix C: Incident Reporting Forms: Standard forms for reporting security incidents or breaches
Relevant legal definitions
Clauses
Relevant Industries
Public Administration
Defense and Security
Healthcare
Information Technology
Infrastructure Development
Education
Environmental Services
Financial Services
Transportation
Energy
Telecommunications
Research and Development
Relevant Teams
Legal
Compliance
Procurement
Information Security
Risk Management
External Affairs
Operations
Information Technology
Contract Administration
Public Relations
Government Relations
Security
Data Protection
Relevant Roles
Government Department Head
Legal Counsel
Procurement Manager
Project Director
Chief Information Security Officer
Compliance Officer
Contract Administrator
Security Officer
Department Secretary
External Affairs Manager
Risk Manager
IT Director
Chief Technology Officer
Program Manager
Public Relations Director
Operations Manager
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