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Late Payment Dispute Letter

Late Payment Dispute Letter Template for Malaysia

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Key Requirements PROMPT example:

Late Payment Dispute Letter

"I need a Late Payment Dispute Letter for my construction company to send to a contractor who has failed to pay MYR 250,000 for completed works, with the original payment due on March 15, 2025, and we want to include statutory interest charges as per Malaysian law."

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Document background
The Late Payment Dispute Letter is a crucial business document used when formal intervention is needed to resolve payment delays or disputes in Malaysia. It serves as an intermediate step between informal payment requests and legal action, typically used after regular invoicing and payment reminders have failed to secure payment. The document must comply with Malaysian legal requirements, particularly the Contracts Act 1950 and relevant debt collection regulations. It includes essential details such as outstanding amounts, payment history, applicable interest charges under Malaysian law, and clear payment demands with deadlines. The letter can be customized for various business relationships and sectors, from small business transactions to large corporate dealings, while maintaining its legal effectiveness and professional tone. This document often serves as crucial evidence in any subsequent legal proceedings if the payment dispute escalates to court action.
Suggested Sections

1. Recipient Details: Full name, title, and address of the recipient, including company name if applicable

2. Reference Line: Clear reference to invoice numbers, contract numbers, or account details

3. Subject Line: Clear indication that this is a formal payment dispute notice

4. Opening Statement: Brief introduction identifying the sender and the purpose of the letter

5. Debt Details: Specific details of the outstanding payment including original amount, due date, and current balance

6. Payment History: Brief summary of any partial payments made and current outstanding balance

7. Legal Basis: Reference to relevant contract terms or legal obligations regarding payment terms

8. Interest Calculation: Details of any applicable late payment interest charges

9. Demand for Payment: Clear statement of the amount demanded and deadline for payment

10. Closing Statement: Statement of intended action if payment is not received by the specified deadline

Optional Sections

1. Previous Communications: Summary of previous attempts to resolve the payment dispute, used when there has been prior correspondence

2. Impact Statement: Description of how the late payment has affected business operations, used when emphasizing the urgency of the matter

3. Payment Plan Option: Proposed payment plan terms, included when willing to accept structured payments

4. Dispute Resolution Process: Outline of proposed dispute resolution steps, included when complex disputes require structured resolution

5. Without Prejudice Save as to Costs: Legal disclaimer to be added when the letter includes settlement proposals

Suggested Schedules

1. Statement of Account: Detailed breakdown of all invoices, payments, and current outstanding balance

2. Interest Calculation Schedule: Detailed calculation of late payment interest charges

3. Copy of Original Invoice(s): Copies of all relevant unpaid invoices

4. Payment History Log: Chronological record of all payments and attempted collections

5. Relevant Contract Excerpts: Copies of contract sections pertaining to payment terms and late payment penalties

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Manufacturing

Construction

Retail

Wholesale Trade

Professional Services

Information Technology

Healthcare

Education

Transportation and Logistics

Real Estate

Financial Services

Agriculture

Mining and Resources

Hospitality

Media and Entertainment

Relevant Teams

Finance

Accounts Receivable

Legal

Credit Control

Treasury

Commercial Operations

Risk Management

Corporate Secretariat

Business Administration

Collections

Relevant Roles

Finance Manager

Credit Controller

Accounts Receivable Manager

Chief Financial Officer

Financial Controller

Credit Collections Specialist

Business Owner

Managing Director

Accounts Manager

Legal Counsel

Company Secretary

Treasury Manager

Risk Manager

Operations Director

Commercial Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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