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The Letter Of Termination Due To Poor Performance is a crucial document in Malaysian employment relations, used when an employer needs to formally end an employment relationship due to documented performance deficiencies. It should only be issued after proper performance management procedures have been followed, including formal warnings and opportunities for improvement, in accordance with Malaysian employment law. The document serves as the final step in the performance management process and must include specific details about performance issues, reference previous warnings, outline the notice period and final payments, and specify any post-employment obligations. This formal communication helps protect the employer from potential unfair dismissal claims while ensuring compliance with the Employment Act 1955 and related Malaysian employment legislation.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a termination letter

3. Opening Statement: Direct statement of termination decision and effective date

4. Performance Issues: Summary of specific performance issues and failures to meet required standards

5. Previous Interventions: Reference to previous warnings, performance improvement plans, and opportunities given

6. Legal Basis: Citation of relevant employment contract clauses and legal grounds for termination

7. Termination Details: Notice period or payment in lieu of notice, final salary, and benefits calculation

8. Company Property: Instructions for returning company property and handling confidential information

9. Final Instructions: Process for handover of duties and exit procedures

10. Closing: Formal closing and signature block