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The No Show Letter to Employee is a crucial document in Malaysian employment practice, used when an employee fails to report to work without proper notification or authorization. This document serves multiple purposes: it formally documents the unauthorized absence, protects the employer's legal interests under Malaysian employment law, and establishes a clear record for potential future proceedings. The letter is typically issued after attempts to contact the employee have been unsuccessful, and it needs to comply with the Employment Act 1955 and related Malaysian labor regulations. It should contain specific details about the absence period, previous communication attempts, and clear instructions for the employee's response, while maintaining a professional and legally sound approach.

1. Letter Header: Company letterhead, date, reference number, and formal business letter formatting

2. Recipient Details: Employee's full name, position, department, and last known address

3. Subject Line: Clear indication that this is regarding failure to report for duty

4. Opening Statement: Reference to the employee's start date and position

5. Absence Details: Specific dates of absence and failure to communicate

6. Previous Communications: Reference to any attempts made to contact the employee

7. Legal Basis: Citation of relevant employment terms and company policies regarding attendance

8. Consequences: Clear statement of the employment status and any actions being taken

9. Required Actions: Instructions for the employee to respond or take specific actions

10. Closing: Signature block with name and title of the authorized representative