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The Professional Job Reference Letter is a crucial document in the Malaysian employment landscape, serving as a formal verification of an individual's previous employment and professional capabilities. It is typically requested when applying for new positions, visa applications, or professional certifications. Under Malaysian law, particularly the Employment Act 1955 and Personal Data Protection Act 2010, these letters must be factual, objective, and maintain appropriate confidentiality. The document should include verified employment details, role responsibilities, performance evaluation, and professional conduct assessment. Reference letters are particularly important in the Malaysian business culture, where formal documentation and professional references carry significant weight in hiring decisions and professional advancement.

1. Letter Header: Company letterhead including full contact details and date

2. Addressee Details: The 'To whom it may concern' or specific recipient's details if known

3. Opening Statement: Confirmation of the purpose of the letter and the relationship to the employee

4. Employment Details: Basic information including job title, employment duration, and role description

5. Performance Assessment: Brief evaluation of the employee's key skills, abilities, and achievements

6. Character Statement: Comment on the employee's work ethic, reliability, and interpersonal skills

7. Closing Statement: Willingness to provide further information and contact details

8. Signature Block: Writer's name, position, and contact information