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A Workplace Reference Letter is a standard employment document commonly used in the Malaysian business environment when employees transition between jobs or require verification of their employment history. The document is governed by Malaysian employment law, including the Employment Act 1955 and Personal Data Protection Act 2010, which set parameters for content and handling of personal information. The letter serves multiple purposes: it confirms the employment relationship, details the duration of employment and positions held, provides insight into the employee's performance and capabilities, and can include specific achievements or responsibilities. While maintaining factual accuracy and professionalism, the reference letter should avoid discriminatory language and potential defamation issues while providing meaningful information for future employers.

1. Letter Header: Company letterhead including full registered company name, address, and contact details

2. Date and Reference Number: Current date and any internal reference number for the letter

3. Addressee Information: The phrase 'To Whom It May Concern' or specific recipient details if known

4. Employment Confirmation: Statement confirming the employment relationship, including employee's full name and identification details

5. Employment Details: Information about employment duration, position(s) held, and key responsibilities

6. Performance Summary: Brief, factual assessment of the employee's general performance and conduct

7. Contact Information: Details of the reference provider, including name, position, and professional contact information

8. Signature Block: Formal closing, signature, and name/title of the authorized signatory