A Recommendation Letter For Transfer Of Employee is a crucial document in Malaysian corporate practice that facilitates internal mobility within organizations. It is typically used when an employee is being considered for a transfer to a different department, division, or location within the same company. The document, which must comply with Malaysian employment laws including the Employment Act 1955 and Personal Data Protection Act 2010, provides a formal evaluation of the employee's performance, skills, and suitability for the new role. It serves multiple purposes: supporting the transfer request, documenting the current manager's endorsement, providing performance context to the receiving department, and maintaining proper records for HR purposes. This document is particularly important in larger organizations with multiple divisions or locations across Malaysia, where formal documentation is required for internal movements.
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1. Letter Header: Company letterhead, date, reference number, and contact information
2. Recipient Details: Name, title, and department/location of the receiving manager or HR representative
3. Subject Line: Clear indication that this is a transfer recommendation letter for the specific employee
4. Employee Information: Full name, current position, employee ID, and duration of employment
5. Current Role Description: Overview of the employee's current responsibilities and position
6. Performance Assessment: Evaluation of the employee's performance, skills, and achievements in their current role
7. Transfer Rationale: Explanation of why the employee is suitable for transfer and how it benefits the organization
8. Closing Statement: Professional closing with recommendation for approval of transfer
9. Signature Block: Name, title, and signature of the recommending manager or supervisor
1. Project Highlights: Specific examples of notable projects or achievements, used when the employee has significant accomplishments to highlight
2. Technical Skills Assessment: Detailed evaluation of technical capabilities, particularly relevant for technical roles or when the new position requires specific technical expertise
3. Leadership Capabilities: Assessment of leadership and management skills, included when the transfer involves a management position
4. Training and Certifications: List of relevant training completed and certifications held, included when these are particularly relevant to the new position
5. Cultural Fit: Commentary on the employee's adaptability and team integration, particularly relevant for transfers to different departments or locations
1. Performance History Summary: Brief summary of performance reviews and ratings from previous evaluation periods
2. Key Achievement Records: Detailed list of specific achievements, awards, or recognition received
3. Current Job Description: Detailed description of current role and responsibilities
4. Training Certificates: Copies of relevant training certificates and qualifications
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