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A Termination Letter Without Cause is an essential document used in Malaysian employment contexts when an employer needs to end an employment relationship for reasons not related to employee performance or misconduct. This document must strictly comply with Malaysian employment legislation, including the Employment Act 1955 and the Industrial Relations Act 1967. It serves as official documentation of the termination decision and outlines key information such as the effective date, notice period, final payments, and post-employment obligations. The letter should be drafted with careful consideration of statutory notice periods, termination benefits, and procedural requirements to minimize legal risks and ensure fair treatment of the employee. This type of termination letter is commonly used during organizational restructuring, downsizing, or other business-related changes that necessitate workforce reduction.

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Employee's name, position, and address

3. Subject Line: Clear indication that this is a notice of termination

4. Notice of Termination: Clear statement of termination without cause and the notice period being given

5. Effective Date: Specific date when the employment will terminate

6. Final Payments: Information about salary, unused leave, and other statutory entitlements

7. Company Property: Instructions regarding return of company property

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Contact Information: Details of who to contact for queries or handover

10. Signature Block: Authorized signatory details and signature