The Termination of Acting Appointment Letter is a crucial document in Malaysian corporate and organizational practice, used when concluding temporary role assignments or acting positions. This document becomes necessary when an employee who has been serving in an acting capacity needs to be formally released from these temporary duties, either due to the return of the permanent position holder, the appointment of a permanent replacement, or other organizational changes. It addresses key aspects such as the effective date of termination, handover requirements, final acting allowance payments, and the employee's status post-acting role. The letter must comply with Malaysian employment law and organizational policies, particularly the Employment Act 1955 and relevant industrial relations regulations. It serves as an official record of the conclusion of the acting appointment and helps prevent any future misunderstandings regarding roles and responsibilities.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a termination of acting appointment
3. Opening Statement: Reference to the original acting appointment and its terms
4. Termination Details: Specific date and circumstances of the termination of acting appointment
5. Acknowledgment of Service: Recognition of service during the acting appointment period
6. Return to Original Position: Confirmation of return to previous role, if applicable
7. Closing Statement: Expression of appreciation and formal closure
8. Signature Block: Authorized signatory details and company stamp
1. Handover Requirements: Specific instructions for transitioning responsibilities, used when there are critical handover tasks
2. Outstanding Matters: List of any pending items requiring attention, used when there are unfinished projects or tasks
3. Acting Allowance Settlement: Details of final payment of acting allowance, used when financial settlements are necessary
4. Continuing Obligations: Any ongoing duties or confidentiality requirements, used when relevant post-termination obligations exist
5. Performance Recognition: Specific acknowledgment of achievements during acting period, used when particularly relevant
1. Original Acting Appointment Letter: Copy of the initial acting appointment letter for reference
2. Handover Checklist: Detailed list of items and responsibilities to be handed over
3. Final Settlement Statement: Breakdown of any final payments or adjustments related to the acting appointment
4. Performance Summary: Brief report of key achievements during the acting appointment period
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Government and Public Sector
Education
Healthcare
Technology
Retail
Construction
Professional Services
Telecommunications
Energy and Utilities
Non-profit Organizations
Relevant Teams
Human Resources
Legal
Corporate Secretariat
Senior Management
Operations
Finance
Administration
Project Management Office
Department Management
Corporate Governance
Relevant Roles
Acting Department Head
Interim Manager
Acting CEO
Temporary Supervisor
Acting Director
Interim Team Leader
Acting Project Manager
Temporary Division Head
Acting Financial Controller
Interim Department Manager
Acting Operations Manager
Temporary Administrator
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