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The Failed Probationary Period Letter is a crucial document in Nigerian employment practice, used when an employee has not met the required standards or expectations during their probationary period. This document must comply with the Nigerian Labour Act and relevant state employment laws, ensuring proper documentation of the termination process. It is typically issued at the end of a formal probation review process, where performance or conduct issues have been identified and documented. The letter serves multiple purposes: it formally communicates the termination decision, provides required notice or payment in lieu of notice, outlines the reasons for the failed probation, and details the next steps for both parties. The document is essential for protecting both employer and employee rights and maintaining clear records for potential future reference or legal purposes.

1. Letter Header: Company letterhead, date, reference number, and employee's contact details

2. Subject Line: Clear indication that this is regarding probationary period outcome

3. Opening Statement: Reference to the original employment offer and probationary period terms

4. Outcome Communication: Clear statement that the employee has not successfully completed the probationary period

5. Reasons for Decision: Brief but specific explanation of why the probationary period was not passed

6. Notice Period: Details of the notice period or payment in lieu of notice as per employment contract

7. Final Payments: Information about final salary, accumulated leave, and other entitlements

8. Company Property: Instructions regarding return of company property and documents

9. Closing: Professional closure with contact details for HR department