The Builder's Invoice is a crucial document in the Dutch construction industry, used to formally request payment for construction services rendered. This document must comply with specific requirements under Dutch law, including the VAT Act (Wet op de omzetbelasting 1968) and construction industry regulations. The Builder's Invoice should be used whenever construction work is completed or at agreed project milestones, containing detailed breakdowns of labor, materials, and associated costs. It serves as both a financial and legal document, potentially becoming important for tax purposes, warranty claims, and project documentation. The document must include mandatory elements such as the builder's KVK number, VAT details, and specific payment terms as required by Dutch commercial law.
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1. Invoice Header: Company details, logo, invoice number, and date
2. Client Information: Full name, address, and contact details of the client
3. Project Reference: Project name, location, and reference numbers
4. Work Description: Clear description of construction work performed
5. Financial Summary: Subtotal, VAT amount (21%), and total amount
6. Payment Terms: Due date, payment methods, and bank account details
7. Legal Information: Company registration (KVK) number, VAT number, and applicable terms
1. Labor Breakdown: Detailed breakdown of labor hours and rates - use when charging time-based work
2. Materials List: Itemized list of materials used - include when materials are charged separately
3. Progress Status: For partial invoices in larger projects - include percentage completion
4. Change Orders: List of approved changes to original scope - include when modifications occurred
5. Quality Certifications: References to quality assurance certificates - include for regulated work
6. Warranty Information: Specific warranty terms - include for new installations or major repairs
1. Time Sheet: Detailed record of hours worked by different personnel
2. Materials Specification: Detailed list of materials with specifications and quantities
3. Photo Documentation: Photos of completed work, especially for renovation projects
4. Quality Certificates: Copies of relevant quality or safety certificates
5. Change Order Forms: Signed documentation of agreed changes to original scope
6. Building Permits: Copies of relevant permits and approvals
Relevant legal definitions
Clauses
Relevant Industries
Construction
Real Estate
Property Development
Home Renovation
Commercial Building
Infrastructure Development
Residential Construction
Industrial Construction
Interior Renovation
Public Works
Relevant Teams
Finance
Operations
Construction
Administration
Accounts Receivable
Project Management
Contracts
Quality Assurance
Site Operations
Commercial
Relevant Roles
Construction Manager
Project Manager
Quantity Surveyor
Building Contractor
Financial Controller
Accounts Receivable Specialist
Construction Site Supervisor
Administrative Assistant
Finance Manager
Operations Manager
Contract Administrator
Cost Engineer
Project Accountant
Building Inspector
Construction Estimator
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