The Professional Services Invoice is a formal billing document used by service providers operating under Dutch jurisdiction to request payment for professional services rendered. This document is essential for businesses providing professional services in the Netherlands and must comply with Dutch invoice requirements (Factuureisen), VAT regulations, and the Dutch Civil Code. The invoice includes mandatory elements such as unique invoice numbers, VAT details, complete business information, and specific payment terms as required by Dutch law. It's particularly relevant for B2B transactions and must be retained for 7 years as per Dutch tax record-keeping requirements. The document supports both domestic and international transactions, with special provisions for EU cross-border services where VAT reverse-charge mechanisms may apply.
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1. Invoice Header: Company logo, 'INVOICE' title, and invoice number
2. Supplier Information: Legal business name, address, VAT number, Chamber of Commerce (KVK) number, bank details, contact information
3. Client Information: Client's legal name, address, VAT number (if applicable), and any reference numbers
4. Invoice Details: Invoice date, due date, payment terms, purchase order number (if applicable)
5. Service Description: Detailed breakdown of services provided, including dates, quantities, rates, and descriptions
6. Financial Summary: Subtotal, VAT calculation, and total amount due in EUR
7. Payment Instructions: Bank account details, payment reference, and accepted payment methods
8. Terms and Conditions: Basic payment and late payment terms as per Dutch law
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. VAT Reverse Charge: Include for B2B services to EU clients outside Netherlands, stating 'VAT Reverse Charge' applies
3. Time Sheet Details: Include when billing is based on hourly rates with detailed time tracking
4. Project Milestone Reference: Include when invoice relates to specific project milestones or deliverables
5. Discount Information: Include when any discounts or special rates have been applied
6. Currency Exchange Information: Include when invoice amount is converted from another currency
1. Time Sheet: Detailed breakdown of hours worked, dates, and activities (if billing is time-based)
2. Service Specification: Detailed description of services provided, especially for complex professional services
3. Expense Report: Itemized list of reimbursable expenses with receipts (if applicable)
4. Rate Card: Breakdown of standard rates applied for different service categories or personnel
Relevant legal definitions
Clauses
Relevant Industries
Consulting
Information Technology
Legal Services
Financial Services
Management Consulting
Engineering
Architecture
Marketing and Advertising
Business Advisory
Healthcare Consulting
Environmental Consulting
Human Resources
Education and Training
Research and Development
Professional Services
Relevant Teams
Finance
Accounting
Administration
Operations
Billing
Tax
Legal
Accounts Receivable
Treasury
Revenue
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Business Owner
Freelance Consultant
Financial Controller
Accountant
Tax Specialist
Business Administrator
Operations Manager
Project Manager
Managing Director
Billing Coordinator
Chief Financial Officer
Accounts Manager
Company Director
Administrative Officer
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