The End of Contract Letter to Employee is a crucial document in Dutch employment relationships, used when a fixed-term contract reaches its natural conclusion or when a permanent contract is terminated by mutual agreement or other legal grounds. This document must comply with Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). It serves multiple purposes: providing official written confirmation of the employment termination, outlining final arrangements, specifying any post-employment obligations, and ensuring legal compliance with Dutch labor regulations. The letter typically includes details about final payments, handover procedures, company property return, and any applicable transition payments or benefits continuation. Its proper execution is essential for both legal compliance and maintaining professional relationships.
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1. Company Header and Date: Official company letterhead with company details and current date
2. Employee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is an end of contract letter
4. Contract Termination Statement: Clear statement confirming the end of employment contract, including the specific end date
5. Reason for Termination: Brief statement of the reason (e.g., fixed-term contract expiration)
6. Final Work Arrangements: Last working day and any specific arrangements for the final period
7. Handover Requirements: Instructions regarding handover of work, company property, and documents
8. Final Payment Information: Overview of final salary, holiday pay, and any other due payments
9. Closing Statement: Professional closing with appreciation for service
10. Signature Block: Space for employer signature and company details
1. Reference Offer: Include when the company is willing to provide employment references
2. Non-Compete Reminder: Include when the employee is bound by existing non-compete clauses
3. Transition Payment Details: Include when the employee is entitled to a transition payment under Dutch law
4. Pension Information: Include when there are specific pension arrangements to address
5. Outstanding Leave Arrangements: Include when there are vacation days or other leave to be settled
6. Confidentiality Reminder: Include when reminding about ongoing confidentiality obligations
7. Benefits Continuation: Include when there are benefits that continue or require action post-employment
1. Final Payment Calculation: Detailed breakdown of final salary, holiday pay, and other payments
2. Company Property Checklist: List of company items to be returned before departure
3. Benefits Summary: Overview of benefit status and post-employment arrangements
4. Handover Document Template: Template for documenting work handover procedures and ongoing projects
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