Project Intake Form Template for Netherlands

A comprehensive document used in the Netherlands for initiating and evaluating new projects within an organization. This form, compliant with Dutch business and data protection laws, serves as the formal mechanism for capturing essential project information, including scope, resources, timeline, budget, and risks. It facilitates the systematic assessment of project viability and ensures proper governance in accordance with Dutch regulatory requirements and organizational standards. The document acts as a crucial decision-making tool for stakeholders and forms the foundation for project approval processes.

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What is a Project Intake Form?

The Project Intake Form serves as the initial formal documentation for any new project proposal within an organization operating under Dutch jurisdiction. This document is essential for organizations seeking to standardize their project initiation process and ensure compliance with Dutch business regulations and EU data protection requirements. The form is typically used at the pre-approval stage of a project to gather comprehensive information about the proposed initiative, including its strategic alignment, resource requirements, financial implications, and potential risks. It helps organizations make informed decisions about project investments and ensures proper due diligence before committing resources. The Project Intake Form is designed to capture all necessary information required by various stakeholders, from executive sponsors to technical teams, facilitating a thorough evaluation process.

What sections should be included in a Project Intake Form?

1. Project Overview: Basic information including project name, reference number, date of submission, and department/division

2. Project Sponsor Details: Information about the project sponsor, including name, position, contact details, and department

3. Project Description: Detailed description of the project, including objectives, scope, and expected outcomes

4. Timeline: Proposed start date, end date, key milestones, and any critical deadlines

5. Resource Requirements: Overview of required resources, including personnel, equipment, and facilities

6. Budget Information: Estimated costs, funding sources, and basic financial projections

7. Risk Assessment: Initial identification of key risks and potential impacts

8. Stakeholder Information: List of key stakeholders and their roles in the project

9. Approval Requirements: Required approvals and authorizations needed to proceed

What sections are optional to include in a Project Intake Form?

1. Technical Requirements: For IT or technical projects, detailed specifications and system requirements

2. Compliance Requirements: For projects requiring specific regulatory compliance or permits

3. Environmental Impact: For projects with potential environmental implications

4. Market Analysis: For commercial projects requiring market validation

5. Change Management: For projects involving significant organizational change

6. External Dependencies: For projects relying on external vendors or partners

7. Training Requirements: For projects requiring specific training or capability development

What schedules should be included in a Project Intake Form?

1. Budget Template: Detailed budget breakdown template

2. Resource Allocation Matrix: Template for detailed resource planning and allocation

3. Risk Register Template: Template for detailed risk assessment and mitigation planning

4. Stakeholder Matrix Template: Template for detailed stakeholder analysis and management plan

5. Project Timeline Template: Gantt chart or timeline template for detailed project planning

6. Technical Requirements Specification: Detailed technical specifications template (if applicable)

7. Approval Matrix: Template showing approval hierarchies and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Download a Standard Project Intake Form

Review your own Project Intake Form

What is a Project Intake Form?

What sections should be included in a Project Intake Form?

What sections are optional to include in a Project Intake Form?

What schedules should be included in a Project Intake Form?

Authors

Alex Denne

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