The Authorised Signatory Letter is a crucial governance document used when an organization needs to formally delegate signing authority to specific individuals. This document type is particularly important in New Zealand's business environment, where it helps organizations operate efficiently while maintaining proper controls over who can bind the company. The letter, compliant with New Zealand legislation including the Companies Act 1993, specifies who has been granted authority, the scope of their powers, any limitations, and the duration of the authority. It serves as evidence to third parties that the signatory has the necessary authority to act on behalf of the organization. The document is commonly used when new officers are appointed, when temporary authority needs to be granted, or when specific projects require dedicated signatories.
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1. Letterhead and Date: Company letterhead with full legal name, registered address, and date of the letter
2. Addressee Details: Full name and address of the recipient (usually 'To Whom It May Concern' if a general authority letter)
3. Authority Declaration: Clear statement declaring the appointment of the authorized signatory and the source of the authority (e.g., board resolution)
4. Authorized Person Details: Full name, position, and identification details of the person being authorized
5. Scope of Authority: Detailed description of the powers being delegated and types of documents the signatory can execute
6. Company Details: Legal name of the company granting authority, company registration number, and registered office
7. Execution Block: Signature section for authorized officer(s) of the company granting the authority
1. Duration of Authority: Include when the authority is time-limited or has a specific expiry date
2. Financial Limits: Include when there are monetary limits on the signatory's authority
3. Geographic Limitations: Include when authority is limited to specific regions or jurisdictions
4. Multiple Signatory Requirements: Include when joint signatures are required for certain actions
5. Reporting Requirements: Include when the signatory must report on actions taken under the authority
6. Revocation Clause: Include when specific conditions for revocation need to be stated
1. Schedule 1 - Scope of Authority: Detailed list of specific powers and types of documents covered by the authority
2. Schedule 2 - Specimen Signature: Specimen signature of the authorized person for verification purposes
3. Schedule 3 - Board Resolution: Copy of the board resolution or other corporate authorization granting the authority
4. Appendix A - Identification Documents: Copies of identification documents of the authorized signatory
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Banking
Legal Services
Corporate Services
Manufacturing
Real Estate
Insurance
Retail
Technology
Construction
Import/Export
Healthcare
Relevant Teams
Legal
Finance
Operations
Procurement
Treasury
Corporate Secretariat
Risk Management
Compliance
Commercial
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Chief Financial Officer
Finance Manager
Operations Director
Project Manager
Legal Counsel
Treasury Manager
Procurement Manager
Regional Manager
Department Head
Contract Manager
Account Executive
Business Development Manager
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