The Due Diligence Engagement Letter is a critical document used in New Zealand business transactions to formally establish the professional relationship between a service provider and client for conducting due diligence investigations. This document is typically required before commencing any significant corporate transaction, merger, acquisition, or major investment where detailed investigation of a target company or asset is necessary. It encompasses essential elements required under New Zealand law, including scope definition, service standards, confidentiality obligations, and liability provisions. The letter must comply with New Zealand's regulatory framework, including the Contract and Commercial Law Act 2017, Financial Markets Conduct Act 2013, and relevant professional standards. It serves as both a legal protection mechanism and a project management tool, clearly outlining expectations, deliverables, and responsibilities of all parties involved.
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1. Recipient Address and Date: Formal letter heading with client's details and date
2. Introduction: Opening paragraph identifying the parties and purpose of the engagement
3. Scope of Services: Detailed description of the due diligence services to be provided
4. Methodology and Approach: Overview of how the due diligence will be conducted
5. Timeline and Deliverables: Expected duration and format of deliverables
6. Fees and Payment Terms: Fee structure, payment schedule, and expenses
7. Team Structure: Key personnel and their roles in the engagement
8. Confidentiality: Obligations regarding confidential information
9. Limitation of Liability: Extent and limitations of service provider's liability
10. Termination: Conditions and process for ending the engagement
11. Acceptance and Execution: Signature blocks and acceptance terms
1. Regulatory Compliance: Required when the due diligence involves regulated industries or activities
2. Cross-border Considerations: Needed when the due diligence involves multiple jurisdictions
3. Specialist Third-Party Providers: Include when external specialists will be engaged
4. Conflicts of Interest: Required when there are potential conflicts to disclose
5. Data Protection and Privacy: Detailed section needed when handling sensitive personal data
6. Insurance Coverage: Details of professional indemnity insurance when specifically required
7. Force Majeure: Include when specific risk allocation for extraordinary events is needed
1. Schedule 1 - Detailed Scope of Work: Comprehensive breakdown of due diligence areas and specific items to be reviewed
2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, expenses, and payment terms
3. Schedule 3 - Information Requirements: List of documents and information required from the client
4. Schedule 4 - Timeline and Key Milestones: Detailed project timeline with specific deadlines and deliverables
5. Schedule 5 - Team Structure and CVs: Detailed information about team members and their qualifications
6. Appendix A - Standard Terms and Conditions: Firm's standard terms and conditions for due diligence engagements
7. Appendix B - Reporting Template: Sample format of the due diligence report to be delivered
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