The Non-Disclosure Letter is commonly used in New Zealand business environments when parties need to establish confidentiality obligations in a more informal yet legally binding format. It's particularly suitable for initial business discussions, preliminary negotiations, or situations where a full Non-Disclosure Agreement might be perceived as too formal or premature. The document typically includes definitions of confidential information, usage restrictions, duration of obligations, and return or destruction requirements, all while complying with New Zealand's Contract and Commercial Law Act 2017 and Privacy Act 2020. This format is especially useful for quick turnaround situations or when maintaining a more collaborative business relationship is desired, while still ensuring proper protection of sensitive information.
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1. Sender Details: Full name, position, and company details of the party sending the letter
2. Recipient Details: Full name, position, and company details of the recipient
3. Date: Date of the letter
4. Subject Line: Clear indication that this is a confidentiality letter
5. Introduction: Brief context of the relationship and purpose for sharing confidential information
6. Definition of Confidential Information: Clear description of what constitutes confidential information in this context
7. Confidentiality Obligations: Core obligations regarding non-disclosure and permitted uses of the confidential information
8. Duration: Period for which the confidentiality obligations will remain in effect
9. Return or Destruction: Requirements for handling confidential information upon request or termination
10. Closing: Formal closing with signature block and acknowledgment request
1. Permitted Disclosures: Section specifying any allowed disclosures to employees, advisors, or other third parties - include when recipient needs to share information with specific team members or advisors
2. Intellectual Property Rights: Statement about ownership of confidential information - include when dealing with technical information or trade secrets
3. Non-Circumvention: Prohibition on using confidential information to compete - include for business opportunity discussions
4. Acknowledgment Section: Space for recipient to counter-sign and return - include when formal acknowledgment is required
5. Governing Law Statement: Explicit reference to New Zealand law - include for international recipients or high-value information
1. Description of Confidential Information: Detailed list or categories of confidential information covered - attach when specific items need to be explicitly identified
2. Authorized Recipients: List of individuals or roles authorized to receive the confidential information - attach when information sharing needs to be strictly controlled
3. Security Protocols: Specific security measures required for handling the confidential information - attach for highly sensitive information
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Non Disclosure Letter
A legally binding confidentiality letter under New Zealand law that establishes obligations to protect sensitive information between parties in a streamlined format.
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