An Affidavit of Records is commonly used in the Philippines when there is a need to formally certify the existence, authenticity, or contents of specific records or documents. This sworn statement is particularly important in situations requiring official verification of records for legal, administrative, or business purposes. The document must comply with Philippine legal requirements, including proper notarization and adherence to the Rules of Court and notarial practices. An Affidavit of Records typically includes detailed information about the records being certified, statements about their authenticity and completeness, and the affiant's authority to make such declarations. It is frequently required in various contexts such as court proceedings, government transactions, corporate dealings, and educational or employment verification processes.
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1. Title and Venue: States 'AFFIDAVIT OF RECORDS' and indicates the place where the affidavit is being executed
2. Affiant Information: Identifies the person making the affidavit, including full name, age, citizenship, and address
3. Oath Declaration: Standard declaration that the affiant is testifying under oath
4. Capacity Statement: Establishes the affiant's authority or relationship to the records being certified
5. Records Description: Detailed description of the records being certified or attested to
6. Verification Statement: Declaration that the records are true, accurate, and complete to the best of the affiant's knowledge
7. Purpose Statement: States the purpose for which the affidavit is being executed
8. Jurat and Notarization: Space for notary's certification, signatures, and seal
1. Custodial History: Used when needed to explain the chain of custody of the records
2. Record Creation Process: Include when there's a need to explain how the records were created or maintained
3. Additional Certifications: Used when specific additional certifications are required by the requesting entity
4. Witness Statement: Include when additional witnesses need to attest to the records' authenticity
5. Government Agency Certification: Used when the records require certification from a specific government agency
1. List of Records: Detailed inventory of all records being certified, especially if numerous
2. Supporting Documents: Copies of relevant supporting documents referenced in the affidavit
3. Authentication Certificates: Any required authentication or apostille certificates
4. Photo Documentation: If applicable, photographs or visual evidence of the records being certified
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Healthcare
Education
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Government and Public Sector
Corporate Services
Real Estate
Insurance
Manufacturing
Human Resources
Transportation and Logistics
Relevant Teams
Legal
Compliance
Administrative Services
Human Resources
Records Management
Operations
Corporate Secretariat
Quality Assurance
Risk Management
Document Control
Relevant Roles
Records Manager
Compliance Officer
Legal Counsel
Corporate Secretary
Administrative Manager
HR Manager
Document Controller
Operations Manager
Quality Assurance Manager
Facilities Manager
Office Administrator
Department Head
Executive Assistant
Risk Manager
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