An Affidavit of Records is a formal legal document widely used in Nigerian legal and business contexts when there is a need to officially verify the existence, authenticity, and proper maintenance of records. This document type is particularly important in legal proceedings, corporate matters, and administrative processes where documentary evidence needs to be authenticated. The affidavit must comply with the Nigerian Evidence Act 2011 and the Oaths Act, requiring verification before a Commissioner for Oaths or Notary Public. It is commonly used in situations involving business records, medical records, educational records, or any other official documentation that needs formal authentication. The document serves as sworn testimony regarding the records' custody, maintenance, and authenticity, making it a crucial tool in both litigation and non-litigation contexts within Nigeria's legal framework.
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1. Title and Jurisdiction: Specifies the type of affidavit and the court or jurisdiction where it's being submitted
2. Deponent Information: Identifies the person making the affidavit, including their full name, occupation, and address
3. Basis of Knowledge: Establishes the deponent's position, authority, and relationship to the records being verified
4. Records Identification: Clearly identifies and describes the records being authenticated
5. Custody and Maintenance: Details how the records were created, maintained, and stored in the regular course of business
6. Verification of Authenticity: Confirms the records are genuine and unaltered
7. Declaration of Truth: Standard declaration that the contents are true to the best of the deponent's knowledge
8. Jurat: Contains the date, location, and authentication by the authorized official (commissioner for oaths/notary public)
1. Business Practices Section: When records are business-related, describes the standard practices for creating and maintaining such records
2. Chain of Custody: When records have passed through multiple custodians, details the complete chain of custody
3. Electronic Records Statement: When dealing with electronic records, explains the electronic system and security measures
4. Translation Certificate: When records are not in English, includes certification of accurate translation
5. Confidentiality Statement: When records contain sensitive information, includes statement about confidentiality requirements
1. Schedule A - List of Records: Detailed inventory of all records being authenticated
2. Schedule B - Supporting Documents: Copies of relevant supporting documents that verify the deponent's authority
3. Appendix 1 - Record Samples: If applicable, examples or samples of the types of records being authenticated
4. Appendix 2 - Certification Documents: Copies of any relevant certification or authentication documents
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Healthcare
Financial Services
Education
Government and Public Administration
Corporate Services
Insurance
Banking
Real Estate
Manufacturing
Telecommunications
Transportation and Logistics
Energy and Utilities
Relevant Teams
Legal
Compliance
Administrative Services
Records Management
Corporate Secretariat
Information Management
Quality Assurance
Operations
Human Resources
Document Control
Risk Management
Relevant Roles
Records Manager
Compliance Officer
Legal Secretary
Corporate Secretary
Administrative Manager
Document Controller
Archive Manager
Information Management Officer
Legal Officer
Quality Assurance Manager
Operations Manager
Human Resources Director
Medical Records Officer
School Registrar
Finance Manager
Company Secretary
Risk Management Officer
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