The Facility Management Contract serves as a crucial legal instrument in the Philippine business environment, establishing a professional relationship between facility management service providers and property owners/occupiers. This document is essential when an organization seeks to outsource the management and maintenance of their facilities to a specialized service provider. The contract, governed by Philippine law, encompasses comprehensive provisions for facility operations, maintenance services, staff management, compliance with local regulations, and performance standards. It includes detailed specifications for service delivery, quality metrics, reporting requirements, and risk allocation, while ensuring compliance with relevant Philippine legislation such as the Civil Code, Labor Code, building regulations, and environmental standards. The document is particularly relevant in the context of commercial properties, industrial facilities, educational institutions, and other large-scale developments requiring professional facility management services.
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1. Parties: Identification of the service provider (Facility Manager) and the client (Property Owner/Company)
2. Background: Context of the agreement and brief description of the facility and management requirements
3. Definitions: Detailed definitions of terms used throughout the contract
4. Scope of Services: Comprehensive outline of facility management services to be provided
5. Term and Renewal: Duration of the contract and conditions for renewal or extension
6. Fees and Payment Terms: Compensation structure, payment schedule, and related financial terms
7. Performance Standards: Required service levels, KPIs, and quality benchmarks
8. Responsibilities of the Facility Manager: Detailed obligations and duties of the service provider
9. Responsibilities of the Client: Client's obligations, including access, information provision, and cooperation
10. Staff and Personnel: Requirements for staffing, qualifications, and personnel management
11. Health and Safety: Safety protocols, compliance requirements, and risk management procedures
12. Insurance and Liability: Insurance requirements and allocation of risks between parties
13. Termination: Grounds and procedures for contract termination
14. Confidentiality: Protection of confidential information and trade secrets
15. Dispute Resolution: Procedures for handling disputes and disagreements
16. Governing Law: Applicable law and jurisdiction
1. Environmental Management: For facilities requiring specific environmental compliance or green building maintenance
2. Security Services: For facilities requiring dedicated security management
3. Specialized Equipment Maintenance: For facilities with complex technical equipment requiring specific maintenance protocols
4. Tenant Relations: For multi-tenant facilities requiring tenant coordination and management
5. Emergency Response Procedures: For high-risk facilities or those requiring specific emergency protocols
6. Change Management: For facilities expecting significant modifications or upgrades during the contract term
7. Technology and Systems Management: For facilities with advanced building management systems
8. Waste Management: For facilities with specific waste handling requirements
9. Energy Management: For facilities with focus on energy efficiency and consumption monitoring
10. Force Majeure: For facilities in areas prone to natural disasters or external disruptions
1. Schedule A - Facility Description: Detailed description of the facility, including floor plans and technical specifications
2. Schedule B - Service Specifications: Detailed breakdown of services, including frequency and quality standards
3. Schedule C - Fee Schedule: Detailed pricing structure, including base fees and additional service charges
4. Schedule D - Performance Metrics: Specific KPIs, measurement methods, and reporting requirements
5. Schedule E - Staff Requirements: Detailed staffing plan, including positions, qualifications, and shift patterns
6. Schedule F - Equipment Inventory: List of equipment and assets under management
7. Schedule G - Maintenance Schedule: Preventive maintenance schedules and procedures
8. Schedule H - Emergency Procedures: Detailed emergency response protocols and contact information
9. Schedule I - Reporting Templates: Standard forms and formats for required reports
10. Schedule J - Insurance Requirements: Specific insurance types and coverage amounts required
11. Appendix 1 - Local Compliance Requirements: Specific Philippine regulatory requirements and compliance standards
12. Appendix 2 - Standard Operating Procedures: Detailed operational procedures for routine tasks
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