The Property Management Contract is essential for property owners in the Philippines who wish to delegate the management and operation of their real estate assets to professional property management companies. This document, regulated under Philippine law including the Civil Code and Real Estate Service Act (RESA), is commonly used for commercial buildings, residential complexes, retail centers, and other real estate properties requiring professional management. The contract typically covers areas such as maintenance services, tenant management, financial operations, regulatory compliance, and reporting obligations. It's particularly important in the Philippine context where property management must comply with specific local regulations, building codes, and environmental standards. The document provides legal protection for both parties while ensuring clear accountability and performance standards in property management operations.
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1. Parties: Identification of the Property Owner and the Property Management Company, including their complete legal names, addresses, and registration details
2. Background: Context of the agreement, including brief description of the property and the owner's desire to engage professional management services
3. Definitions: Detailed definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms
5. Property Manager's Duties and Responsibilities: Comprehensive list of services to be provided, including maintenance, tenant management, financial management, and reporting
6. Owner's Responsibilities: Obligations of the property owner, including provision of necessary documents, insurance, and funding for operations
7. Financial Management: Details of rent collection, operating accounts, budgeting, and financial reporting requirements
8. Fees and Compensation: Management fees, payment terms, and reimbursable expenses
9. Insurance and Liability: Required insurance coverage and allocation of liability between parties
10. Compliance with Laws: Obligation to comply with relevant Philippines laws, regulations, and local ordinances
11. Termination: Grounds for termination, notice requirements, and post-termination obligations
12. General Provisions: Standard clauses including governing law, dispute resolution, force majeure, and notices
1. Emergency Services: Additional provisions for 24/7 emergency response services, typically included for residential or high-rise properties
2. Security Services: Detailed security arrangements, recommended for commercial properties or high-end residential complexes
3. Marketing and Leasing Services: Specific provisions for vacancy marketing and tenant acquisition, useful when property manager handles leasing
4. Construction Management: Provisions for overseeing renovation or construction projects, included when significant works are planned
5. Green Building Management: Special provisions for managing environmentally certified buildings or implementing sustainability practices
6. Amenity Management: Specific provisions for managing common facilities like swimming pools, gyms, or function rooms
1. Property Details: Detailed description of the property, including address, land title details, and physical characteristics
2. Scope of Services: Detailed breakdown of all management services to be provided
3. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Maintenance Schedule: Regular maintenance tasks and their frequencies
5. Required Insurance: Specific insurance policies and coverage amounts required
6. Key Performance Indicators: Metrics for evaluating property manager's performance
7. Emergency Procedures: Detailed protocols for various emergency situations
8. Approved Vendors List: Pre-approved contractors and service providers
9. Reporting Templates: Standard formats for various required reports
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