The Master Invoice document serves as a foundational agreement for businesses operating in the Philippines that maintain ongoing billing relationships with their customers. This document becomes particularly crucial when dealing with recurring transactions, multiple service lines, or complex pricing structures. It incorporates all requirements set forth by the Bureau of Internal Revenue (BIR) while establishing standardized procedures for invoice issuance, payment terms, and dispute resolution. The Master Invoice is designed to streamline billing processes, ensure regulatory compliance, and provide clarity on tax treatments, especially concerning VAT and withholding tax obligations under Philippine law. It's particularly valuable for businesses dealing with high-volume transactions or those requiring consistent invoicing practices across multiple customers.
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1. Invoice Header Information: Contains mandatory BIR information including TIN, invoice number, date, and business registration details
2. Supplier Information: Complete details of the supplier including registered business name, address, contact information, and tax registration numbers
3. Customer Information: Complete details of the customer including registered business name, address, contact information, and tax registration numbers
4. Invoice Terms: Standard payment terms, currency, and payment methods applicable to all invoices under this master agreement
5. Billing Structure: Format and structure for itemization of goods/services, including column headers and calculation methods
6. Tax Treatment: Standard approach to VAT, withholding tax, and other applicable taxes
7. Payment Conditions: Details of payment timeline, late payment penalties, and accepted payment methods
1. Special Pricing Terms: Include when there are volume discounts, special rates, or conditional pricing arrangements
2. Foreign Currency Provisions: Include when transactions involve foreign currency and exchange rate considerations
3. Digital Transmission Terms: Include when invoices will be transmitted electronically, specifying format and delivery methods
4. Industry-Specific Requirements: Include when the business operates in regulated industries requiring additional invoice information
1. Schedule A - Rate Card: Standard pricing for goods or services, including any volume-based pricing tiers
2. Schedule B - Special Items Classification: Classification of items for tax purposes, particularly for mixed-rated supplies
3. Schedule C - Authorized Signatories: List of personnel authorized to approve and issue invoices
4. Appendix 1 - Sample Invoice Format: Template showing the standard format for all invoices issued under this master agreement
5. Appendix 2 - Required Supporting Documents: List of documents that must accompany specific types of invoices
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Information Technology
Construction
Healthcare
Education
Logistics and Transportation
Wholesale Trade
Business Process Outsourcing
Financial Services
Telecommunications
Energy and Utilities
Agriculture
Real Estate
Relevant Teams
Finance
Accounting
Legal
Compliance
Tax
Treasury
Credit Control
Accounts Receivable
Commercial Operations
Business Operations
Revenue Management
Internal Audit
Relevant Roles
Chief Financial Officer
Finance Manager
Accounts Receivable Manager
Billing Coordinator
Tax Manager
Compliance Officer
Financial Controller
Accounting Manager
Credit Control Manager
Treasury Manager
Revenue Accountant
Accounts Supervisor
Finance Director
Business Operations Manager
Commercial Manager
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