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The Termination of Offer Letter is a crucial document used when an organization needs to formally withdraw an employment offer that has been extended but not yet accepted, or when circumstances necessitate the cancellation of an accepted offer prior to the commencement of employment. This document is particularly important in the Philippine context, where employment relationships are heavily regulated by the Labor Code and DOLE guidelines. The letter serves multiple purposes: it clearly communicates the withdrawal of the offer, provides necessary legal protection for the employer, maintains professional relationships, and ensures compliance with Philippine labor laws. It should be used when business circumstances change, when new information comes to light about the candidate, or when other valid reasons necessitate the withdrawal of an employment offer. The content typically includes reference to the original offer, clear statement of withdrawal, explanation of circumstances (where appropriate), and any relevant terms regarding compensation or future opportunities.

1. Letter Header: Company letterhead, date, recipient's complete name and address

2. Reference Line: Clear reference to the original offer letter including its date and position offered

3. Salutation: Formal greeting addressing the candidate by name

4. Opening Paragraph: Brief acknowledgment of the original offer and indication of the letter's purpose

5. Termination Statement: Clear and unambiguous statement withdrawing the employment offer

6. Reason for Termination: Brief, professional explanation for the withdrawal of the offer

7. Legal Disclaimer: Statement confirming no binding employment contract was formed and releasing both parties from obligations

8. Closing Statement: Professional conclusion expressing regret and wishing the candidate well

9. Signature Block: Complete signature block with name, title, and company details