The Termination of Offer Letter is utilized in situations where an employer needs to withdraw a job offer that has been extended but not yet resulted in active employment. This document becomes necessary in various circumstances, such as when business conditions change, when candidate verification reveals discrepancies, or when necessary regulatory approvals cannot be obtained. Under Malaysian law, while employers generally have the right to withdraw offers, they must do so in a manner that complies with local employment legislation and contractual principles. The document typically includes the termination decision, reasoning, effective date, and any administrative requirements. It's essential to maintain professionalism and clarity while minimizing potential legal risks in the Malaysian context.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date: The date of issuance of the termination letter
3. Employee Details: Full name and address of the employee, position/title, and employee ID if applicable
4. Subject Line: Clear indication that this is a termination of offer letter
5. Reference to Original Offer: Details of the original offer letter including its date and reference number
6. Termination Statement: Clear statement of the termination of the offer with effective date
7. Reason for Termination: Brief explanation of why the offer is being terminated (if applicable)
8. Return of Documents: Request for return of any company documents or property provided during the offer process
9. Closing: Professional closing statement with signature block for authorized signatory
1. Compensation Details: Include if any compensation or reimbursement needs to be addressed for expenses incurred by the candidate
2. Legal Compliance Statement: Include when need to specifically reference compliance with Malaysian employment laws
3. Non-Disclosure Reminder: Include if confidential information was shared during the offer process
4. Alternative Opportunities: Include if offering to keep candidate's resume on file for future opportunities
5. Appeal Process: Include if company policy allows for appeals of offer terminations
1. Original Offer Letter: Attachment of the original offer letter for reference
2. Company Property Checklist: List of any company property or documents provided during the offer process that need to be returned
3. Expense Reimbursement Form: If applicable, form for claiming any legitimate expenses incurred
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