The Affidavit for Loss of Certificate is a critical legal document used in Saudi Arabia when an individual or organization needs to formally declare the loss of an important certificate or document. This sworn statement, governed by Saudi Arabian legal framework including various Royal Decrees and ministerial resolutions, serves multiple purposes: it creates an official record of the loss, protects the declarant from potential misuse of the lost document, and provides a legal basis for obtaining replacement documentation. The affidavit must include specific details about the lost certificate, circumstances of loss, and declaration of truth, while complying with both civil and Sharia law requirements. It's particularly important in cases involving academic credentials, professional certifications, ownership documents, or other official certificates where proof of loss is required for replacement.
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1. Title and Declaration: Formal title of the document and opening declaration statement identifying it as an affidavit
2. Declarant Information: Full legal name, national ID/Iqama number, address, and contact details of the person making the affidavit
3. Certificate Details: Specific details about the lost certificate including type, issuing authority, date of issuance, reference numbers, and other identifying information
4. Loss Circumstances: Detailed description of when, where, and how the certificate was lost or destroyed
5. Search Efforts: Description of steps taken to locate the lost certificate
6. Prior Use Declaration: Statement about any prior use of the certificate and confirmation that it hasn't been pledged or used as collateral
7. Police Report Reference: Reference to any police report filed regarding the loss
8. Undertaking: Promise to return the original certificate if found and indemnification of the issuing authority
9. Verification: Statement verifying that all information provided is true and accurate
10. Execution: Date, signature, and formal closing of the affidavit
1. Witness Statement: Additional witness confirmation of the loss circumstances, used when required by specific authorities or for high-value certificates
2. Translation Declaration: Required if the affidavit needs to be in both Arabic and English, confirming the accuracy of the translation
3. Security Features: Description of any security features or marks on the lost certificate, used for high-security documents
4. Previous Replacements: Declaration of any previous instances of lost certificates and replacements, required if there have been prior losses
1. Copy of ID Documents: Copies of the declarant's national ID/Iqama and other identification documents
2. Supporting Documents: Copies of any related documents proving the original issuance of the certificate
3. Police Report: Copy of the police report filed for the lost certificate
4. Newspaper Advertisement: Copy of public notice/advertisement declaring the loss of certificate, if required
5. Previous Correspondence: Copies of any correspondence with authorities regarding the loss
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