The Affidavit of Lost Stock Certificate is a crucial document in Saudi Arabian corporate practice, used when a shareholder needs to formally declare the loss of their stock certificate and request a replacement. This document is particularly important in the Saudi Arabian context, where physical stock certificates still hold significant legal weight and must be handled in accordance with both civil law and Shariah principles. The affidavit serves multiple purposes: it provides a formal record of the loss, protects the company from potential duplicate claims, and initiates the replacement process. It must contain specific declarations about the circumstances of loss, confirmation that the certificate hasn't been transferred or pledged, and an indemnity clause. The document requires careful preparation to ensure compliance with Saudi Companies Law, Capital Market Authority regulations, and specific requirements of the issuing company.
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1. Title and Declaration Statement: Formal title of the document and opening declaration statement identifying it as an affidavit
2. Declarant Information: Full legal name, address, nationality, and identification details of the person making the affidavit
3. Stock Certificate Details: Specific information about the lost certificate including certificate number, number of shares, company name, and date of issuance
4. Circumstances of Loss: Detailed explanation of how and when the certificate was lost or destroyed, including last known location
5. Search Efforts: Description of efforts made to locate the lost certificate
6. Non-Transfer Declaration: Statement confirming the certificate has not been sold, transferred, pledged, or otherwise disposed of
7. Indemnification: Declaration to indemnify the company against any claims arising from the issuance of a replacement certificate
8. Prayer for Relief: Formal request for the issuance of a replacement certificate
9. Verification: Sworn statement confirming the truth of all declarations made in the affidavit
10. Execution: Space for signature, date, and notarization/authentication
1. Previous Communications: Section detailing any previous correspondence with the company regarding the lost certificate, used when there has been prior communication
2. Witness Statement: Additional verification from witnesses who can attest to the circumstances of loss, if available
3. Police Report Reference: Details of any police report filed regarding the loss, if applicable
4. Additional Security Measures: Special undertakings or security measures requested by the company, if required
5. Power of Attorney: If the affidavit is being executed by an authorized representative rather than the shareholder
1. Copy of Original Certificate: If available, a copy of the lost stock certificate
2. Identification Documents: Copies of the declarant's identification documents
3. Supporting Documents: Any relevant correspondence, police reports, or other supporting documentation
4. Public Notice: Copy of any public notice published regarding the lost certificate
5. Company Requirements Checklist: List of specific requirements provided by the company for replacement of lost certificates
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