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Employee Exit Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Employee Exit Form

"I need an Employee Exit Form for a Saudi national software developer who has resigned to join a competitor, with their last working day being March 15, 2025; the form needs to emphasize confidentiality obligations and include robust non-compete provisions."

Document background
The Employee Exit Form serves as a crucial document in Saudi Arabian employment relationships, designed to ensure a structured and compliant process for managing employee departures. It is required whenever an employee leaves the organization, regardless of the reason for departure (resignation, termination, or contract completion). The form helps organizations maintain compliance with Saudi Labor Law requirements, particularly regarding end-of-service benefits, final settlements, and sponsorship obligations for foreign workers. It includes sections for documenting the return of company property, obtaining departmental clearances, and recording final payment calculations. For expatriate employees, it also covers necessary visa and sponsorship transfer or cancellation procedures. The document helps protect both employer and employee interests by creating a clear record of the completion of all exit procedures and mutual obligations.
Suggested Sections

1. Employee Information: Basic details including employee name, ID number, employee number, department, position, and length of service

2. Termination Details: Last working day, type of termination (resignation/termination/end of contract), notice period details, and handover date

3. Final Settlement Information: Calculation of final salary, end-of-service benefits, outstanding leave balance, and any other dues or deductions

4. Company Property Return Checklist: List of company assets to be returned (ID card, access cards, laptops, phones, etc.) with confirmation of return status

5. Exit Interview Summary: Brief summary of exit interview findings and employee feedback

6. Clearance Signatures: Sign-off sections for relevant department heads confirming no pending issues (IT, Finance, HR, Direct Manager)

Optional Sections

1. Non-Compete Acknowledgment: To be included when the employee is bound by non-compete obligations, confirming their understanding of post-employment restrictions

2. Visa/Sponsorship Transfer Details: Required only for expatriate employees, including sponsorship cancellation or transfer information

3. Project Handover Details: For employees in critical roles or managing important projects, detailed section for project status and handover information

4. Rehire Eligibility: Optional section for HR to indicate whether the employee is eligible for future rehire

5. Outstanding Loans/Advanced Payments: To be included when there are any outstanding financial obligations to be settled

Suggested Schedules

1. Final Settlement Calculation Sheet: Detailed breakdown of all payment components including salary, end-of-service benefits, and deductions

2. Company Property Checklist: Detailed inventory list of all company property to be returned with condition assessment

3. Confidentiality Reminder: Summary of ongoing confidentiality obligations and handling of sensitive information

4. Employee Benefits Termination Schedule: Timeline and details for termination of various benefits (health insurance, club memberships, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Banking & Financial Services

Technology

Manufacturing

Oil & Gas

Healthcare

Retail

Construction

Education

Professional Services

Telecommunications

Hospitality

Government & Public Sector

Transportation & Logistics

Real Estate

Relevant Teams

Human Resources

Finance

Legal

Compliance

Administration

Information Technology

Operations

Security

Facilities Management

Relevant Roles

HR Manager

HR Director

HR Specialist

HR Administrator

Payroll Manager

Finance Manager

Department Manager

Line Manager

IT Manager

Compliance Officer

Legal Counsel

Operations Manager

Administrative Manager

Employee Relations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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