The Termination Of Employment Letter Within Probationary Period is a crucial document used in Saudi Arabian employment relationships when an employer determines that an employee is not suitable for the position during their probationary period. Under Saudi Labor Law, employers can implement a probationary period of up to 90 days, which may be extended to 180 days by written agreement. This document must be carefully drafted to ensure compliance with local labor laws while clearly communicating the termination decision, effective date, and final settlement details. It serves as official documentation of the termination and typically includes information about final payments, company property return, and any continuing obligations. The letter is essential for maintaining proper employment records and protecting both employer and employee rights under Saudi labor regulations.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a termination of employment during probationary period
3. Employment Details: Reference to employment start date, position, and confirmation of probationary period
4. Termination Notice: Clear statement of the decision to terminate employment during probation period, citing relevant article of Saudi Labor Law
5. Effective Date: Specific mention of the last working day
6. Final Settlement: Details of final payment including salary, accrued vacation if applicable, and any other dues
7. Company Property: Request for return of company property, access cards, and documents
8. Acknowledgment: Space for employee signature acknowledging receipt of the letter
9. Contact Information: HR department contact details for any queries regarding final settlement
1. Performance Summary: Brief explanation of why employee was found unsuitable during probation - include only if required by company policy or if helpful for documentation purposes
2. Reference Letter Offer: Optional offer to provide a basic employment verification letter - include if company policy allows
3. Non-Disclosure Reminder: Reminder of continuing confidentiality obligations - include if employee had access to sensitive information
4. Handover Instructions: Specific instructions for knowledge transfer or project handover - include if employee was handling critical responsibilities
5. Exit Interview: Information about exit interview process - include if company policy requires exit interviews even during probation
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: List of company items to be returned with acknowledgment spaces
3. Handover Checklist: If applicable, detailed list of documents, projects, and responsibilities to be handed over
4. Exit Clearance Form: Standard form for various department clearances (IT, Finance, etc.)
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